Assistant Director Materials Management

Assistant Director Materials Management - ( 230002KH )

Description

Job Overview

The Assistant Director Materials Management will work under the direction of the Director of Materials Management to oversee the day-to-day procurement operations and provide support to internal and external customers to ensure efficient and effective Purchasing operations.The incumbent will assist in the development and implementation of procurement polices, procedures and best practices to ensure compliance with federal, state and local procurement laws and regulations.

Position Description

Essential Duties and Responsibilities

Purchasing Departmental Management

• In the absence of the Director prepare and/or present information for board meetings
• Comply with the Texas Educator’s Code of Ethics
• Keep informed of and comply with state, federal, district, and campus policies affecting schools, including daily attendance, punctuality and confidentiality
• Assist in managing and establishing controls for the purchasing functions including planning, forecasting, acquisition, quality assurance and continuous process improvement
• Assist in the develop, review, recommendation and implementation of new or improved administrative purchasing procedures
• Assist in budget recommendations and preparation
• Oversee buyers in district solicitation process, including compliance with local, state and federal laws, development of bid specifications, Statement of Work (SOW), Board of Trustees recommendations and vendor protests
• Provide managerial oversight for a wide range of procurement, supply chain management and departmental operations
• Assist in establishing and maintaining internal controls to ensure compliance with local, state and federal procurement policy, regulations and best practices

Policy and Reporting

• Track district procurement expenditures to ensure alignment with federal, state and local laws, policies, regulations, and guidelines
• Create reports and make presentations to the administration, interested entities, school communities and the general public regarding the status of program implementation and other pertinent information as needed
• Ensure compliance with district, state and federal procurement policies, procedures and regulations

Communication and Collaboration

• Demonstrate a high level of personal integrity, and a collaborative leadership style and high ethical standards
• Use effective communication skills to present information accurately and clearly to administration, colleagues, peers, students, parents and staff
• Maintain a professional relationship with colleagues, students, parents and community members
• Participate in staff development activities that improve job-related skills and professional growth

Supervisory Responsibilities

• Evaluate performance of staff and daily operations of purchasing personnel. Conduct performance appraisals of assigned staff.
• Serve as a coach and mentor to assigned staff
• Address complaints and resolve problems in a timely manner
• Approve purchasing personnel schedules
• Assist in the process of recruiting, screening, interviewing and hiring of assigned staff
• Develop and maintain a professional develop plan for the purchasing personnel
• Initiate personnel actions, including documentation and termination under the guidance of Human Resources
• Supervise staff and daily operations of purchasing personnel

Qualifications

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• Minimum of 5 years of experience in purchasing
• Strong computer skills and technology implementation
• Demonstrated knowledge of federal, state and local rules, regulations and best practices concerning procurement
• Texas Association of School Business Officials Certification (TASBO) preferred
• Demonstrated leadership and management skills
• Bachelor's Degree in Business Administration
• Ability to problem solve, think critically and manage conflicts
• Certified Purchasing Manager (CPM) preferred
• Strong communication, public relations and interpersonal skills
• Minimum of 3 years of experience in a school district or government entity
• Master's Degree preferred
• Demonstrated organizational skills
• Experience in Construction and Contract Management preferred
• Demonstrated knowledge of automated purchasing systems
• Demonstrated knowledge of Texas Education Agency Financial Accountability System Resource Guide, preferred

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Primary Location : TEXAS-SUGAR LAND

Work Locations :

DISTRIBUTION CENTER

555 JULIE RIVERS DRIVE

SUGAR LAND 77478

Job : District/Campus Leadership

Organization : DEPARTMENT

Position Calendar : 238JUL

School Year : 2023-2024

Salary Grade : 205

Unposting Date : Sep 6, 2023, 4:59:00 AM