Assistant Crew Coordinator - Entry Level

Position Summary:

The Assistant Crew Coordinator will assist with all of crew related matters as directed by the Supervisor/Manager for all yachts under management in the Fort Lauderdale office. The goal is to provide suitable qualified crew for the assigned vessels as required by the Company and in accordance with STCW95 and ISM Code requirements

Key Duties & Responsibilities (not limited to)

• Monitor crew certificates and documents remain valid.
• File crew list, check that the yacht is manned according to Safe Manning document, receive and file crew certificates, documents and passenger lists.
• Assist with making wage calculations and arrange for payment of salaries in cooperation with the dedicated Yacht Administrator.
• Works independently and uses discretion in a variety of functions.
• Works well with internal and external clients and within the Fraser team organization.
• Maintain the status of crew records in the company database for the assigned yachts.
• Perform background reference and security checks and/or drug and alcohol testing on prospective crew-members.
• Provide each crew member with a contract of employment - Seafarer Employment Agreement (SEA). Ensure that each crewmember has the correct qualifications and ensure all crew have passed a medical fitness examination with an approved doctor before employment.
• Ensure each crewmember is enrolled in the crew medical plan and assisting with the claim handling with crew medical / P&I with the insurance brokers if needed.
• Manage crewing needs such as visas, discharge books, CEC, employment verifications, exit forms and flights if any.

Job Essential Functions (essential skills, experience and qualifications)

Other Responsibilities:

• Assist when requested with securing appropriate health / Personal Accident insurance for crew members.
• Will undertake any additional tasks reasonably assigned by the Manager Yacht Services
• Expected to travel at any time to visit an owner, his representative, a yacht or any other person connected to a yacht.
• Handling and forwarding of crew mail, when applicable
• Verify periodically the status of records in FLY (Fraser Linker Yachts) for the assigned yachts.
• Identify and recommend crew safety weaknesses and assist master with training proposals (in liaise with the DPA).
• Assist when requested with any proposals for new business
• Assist the Technical Superintendents and Yacht Administrators in providing logistical support.
• Advise and assist the Master in obtaining endorsements and required crew certification.
• Work with the Technical Superintendents and Yacht Administrators on the induction of new Captain’s and new yachts into the fleet.

Skills:

• Fluency in English is a requirement. The ability to speak a second language is a plus.
• Computer literate; proficient with MS Word, Excel and Outlook.
• Maritime Labor Convention 2006 (MLC) knowledge is essential, general knowledge of maritime regulations, International Safety Management Code, and STCW 95 (as amended in 2010) crew training and certification requirements are a plus.
• Ability to communicate professionally and effectively with yacht management team, captains and crew.
• Good communication skills, allowing and efficient contact with the Captains of the managed yachts.
• Organized and disciplined, efficient in keeping strict control on date validity and deadlines in view of all crewing matters.

Experience & Qualifications

• One year of experience in crew administration, preferably in the maritime or yachting sector.

Qualifications

Associate's or Bachelor’s degree in administration, or related field preferred.

Relevant work experience may be substituted for educational experience.

WORK ENVIRONMENT AND PHYSICAL ABILITIES

Work Environment

Work is conducted most often indoors in an air conditioned, illuminated office environment and periodically outdoors inspecting boats, meeting with yacht captains, and crew aboard vessels, at ports, and on floating barges.

• Local travel may be required.
• Exposure to harmful chemicals or conditions may occur while inspecting yacht engine rooms or at ports.
• Utilization of standard office equipment is used in the working environment.
• Motor skills and senses needed to carry out duties include talking, listening, typing, writing, visual inspection of documents and spaces.

Physical Abilities

• Light lifting, pushing, walking, climbing ladders and stairs on boats and climbing into small spaces.

The Company reserves the right to add any other reasonable duties from time to time for which you are suitably qualified and to amend or change the duties which comprise the needs of the business subject to prior consultation.

Job Type: Full-time

Benefits:

• Flexible spending account
• Vision insurance
• Paid time off
• 401(k)
• Health insurance
• Dental insurance
• Parental leave
• Life insurance

Schedule:

• Monday to Friday
• 8 hour shift

Work Location: Hybrid remote in Fort Lauderdale, FL 33316