Assistant Administrative Jobs

Position Title: Administrative Assistant (Airports)

Position Summary

The Administrative Assistant provides support to the General Manager assisting in daily office needs and managing the station general administrative functions.

Essential Responsibilities

• Provide administrative support to the station Director and/or General Manager(s); including calendar management , processing of mail, e-mail management, calls, process expense reports, and preparing communications on their behalf
• Maintain Crewmember station files and relevant transportation passes
• Take notes and maintains minutes at meetings
• Coordinates company events including but not limited TLC, Pocket Sessions, Values Committee and special events. These items may require the following responsibilities: workgroup coordination, communication, visitor passes, and catering
• Other duties as assigned
• Process any cash collected at the station complying with the Cash Management Policy (station specific)
• Act as back up support for payroll, attendance tracking, as needed
• Ensure minimum stock of office supplies at all times, and manage restocking of supplies based on station budget
• Assist with station and departmental audits

Minimum Experience And Qualifications

• Legally eligible to work in the country in which the position is located
• Available for overnight travel (10%)
• One (1) year experience as an Administrative Assistant or Office Manager
• Pass a ten (10) year background check and pre-employment drug test
• High School Diploma or General Education Development (GED) Diploma
• Strong attention to detail
• Proficient with Microsoft Office suite

Preferred Experience And Qualifications

• Excellent organizational and analytical skills
• Excellent verbal and written communication
• Strong computer skills

Crewmember Expectations:

• Identify safety concerns, issues, incidents, or hazards that should be reported and report them whenever possible and by any means necessary including JetBlue’s confidential reporting systems (Aviation Safety Action Program (ASAP) or Safety Action Report (SAR))
• Potential need to work flexible hours and be available to respond on short-notice
• When working or traveling on JetBlue flights, and if time permits, all capable crewmembers are asked to assist with light cleaning of the aircraft
• Promote JetBlue’s #1 value of safety as a Safety Ambassador, supporting JetBlue’s Safety Management System (SMS) components, Safety Policy, and behavioral standards
• Able to maintain a professional appearance
• Must be an appropriate organizational fit for the JetBlue culture, that is, exhibit the JetBlue values of Safety, Caring, Integrity, Passion, and Fun
• Regular attendance and punctuality

Equipment:

• Computer and other office equipment

Work Environment:

• Normal Office Environment

Physical Effort:

• Generally not required, or up to 10 pounds occasionally, 0 pounds frequently. (Sedentary)