Administrative Specialist (999879) Jobs

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Position Title -Administrative Specialist

Position Number:999879

Position Status: Full-Time

Regular Work Hours: M-F 8am-5pm

Location: Wichita, KS - WSU Main Campus

Position Specific Responsibilities: Your determination shines as the administrative specialist for the largest program at the university! This role conducts business daily with a very diverse group of faculty & students. Needless to say, this means we are probing the community for a person who wants to interact with various cultures, ages, beliefs & other aspects non-stop throughout the day. You have to quickly build professional relationships through all avenues as well as guide any struggles or frustrations to the correct avenue as part of this consistently solution focused position. Having an organizational system but knowing how to flex within needs from you is what makes you flourish daily. If you are looking for the next place to be excited to show up to everyday is what makes this a career for you & not just a job, apply now!

Summary of Responsibilities: Performs a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s).

Essential Functions

• May coordinate, attend, prepare materials for and/or take minutes at meetings and special events.
• May be assigned to lead, assist, coordinate or support special projects as needed.
• Supports the programs and services provided by the department(s) by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc.
• May prepare or assist in the preparation of budgets, grant applications, proposals, status reports and/or financial statements.
• May identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff.
• May order and maintain sufficient inventory of office supplies and equipment.

Requirements

Minimum Education - High school diploma or equivalent by hire date.

Preferred Education

Minimum Experience - Two (2) years of experience in general office, clerical, administrative support or related field

Preferred Experience

Knowledge, skills and abilities:

• 4. Knowledge of office ethics and proper office behavior.
• 6. Commitment to customer service to present a positive image of the department, college, and university.
• 3. Excellent interpersonal verbal and written communication skills.
• 1. Excellent interpersonal and telephone skills required to deal directly with students, faculty and staff, the public and office co-workers in a friendly and professional manner.
• 5. Attention to details as well as excellent organization and record keeping skills.
• 2. Knowledge of using Windows, MS Office, Internet research.

Licenses, Certificates and Registrations -None

Sponsorship

User Export Compliance

Department Information: Department - 102026-Mechanical Engineering

Salary Information: Pay Information - Pay range from \$34,000 to \$44,500, adjustable with experience

Overtime Eligibility? Yes

Eligible for Shift Differential? No

Benefits Eligible?Yes

Requisition Details

Posting Date- 03/06/2023

Closing Date

Proposed Start Date

Physical Demands / Physical Requirements

• Ability to remain in a stationary position. Frequent 60-90%
• Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Fre uent 60-90%
• Ability to communicate with others and accurately exchange information. Frequent 60-90%

Physical Weight Category: Sedentary: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves remaining stationary most of the time.

Supplemental Questions - Required fields are indicated with an asterisk (*).

• Yes
• No
• Will you now or in the future require sponsorship for employment visa status?
• Can you meet all educational, experiential an