Administrative Staff Specialist Jobs

We are hiring Administrative Staff Specialist for one of our clients in Kansas City, MO.

• Handle and prioritize outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Attend meetings and keep minutes when needed
• Handle confidential documents ensuring they remain secure
• Maintain executive's agenda/calendar and assist in planning appointments, meetings, conferences etc.
• Conduct research and prepare presentations or reports as assigned (if necessary)
• Receive and screen phone calls or emails and redirect them when appropriate
• Make travel arrangements for executives (if necessary)
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Prepare invoices or financial statements and provide assistance in bookkeeping (if necessary)
• Monitor office supplies (if necessary)

Skills Required

• Proficient in MS Office and "back-office" software (e.g. ERP)
• Familiarity with basic research methods and reporting techniques
• Outstanding communication and negotiation abilities
• Excellent organizational and time-management skills
• Integrity and confidentiality

Skills Preferred

• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
• Proven experience as executive secretary or similar administrative role

Experience Required

• 2 years

Education Required

• High School Graduate.

Work Hours

• 08:00 AM to 5:00 PM

About Us
We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry.