Administrative / Office Manager/ Bookkeeper

Description

Nashville Coin Gallery is in need of a sharp, self-motivated and career-minded person to join our team as primarily a bookkeeper / accounting person, but who can also assist in a variety of other areas as well.

Responsibilities

Responsibilities will include, but not be limited to:

• Following up when necessary to collect Accounts Receivable.
• Some Admin duties will be required as well, including answering telephones, scheduling customer appointments, filing, and monitoring supply levels and re-ordering any supplies that are low, and taking charge in the event of telephone or internet outages to get us back up and running again quickly.
• Ensuring that all taxes are paid in a timely manner (TN Sales Tax, F&E Tax, Business License Tax, etc.).
• Handling payroll, HR (employee onboarding & offboarding), and employee benefits
• Keeping all bank accounts reconciled on a regular basis
• Making frequent bank deposits (in person at the branch, via mobile phone, or using our in-office check scanner).
• Writing checks / paying bills
• Staying on top of, and filing in a timely manner all forms related to USA Patriot Act, Anti-Money Laundering Compliance, IRS and other required filings

Qualifications

Positive attitude and a strong work ethic are essential -- we want happy employees! Strong accounting knowledge is required, and prior bookkeeping experience along with a good working knowledge of QuickBooks Online accounting software is strongly preferred. We will train the successful candidate in our company-specific procedures. (A very big plus would be experience with, and understanding of the nuances of converting from QB Desktop with QB Point of Sale to QB Online ~ we currently need help with some post-conversion issues from our April, 2023 conversion.)