Administrative Manager I Jobs

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

Reporting to the Director of Programs & Strategy in Research Administration, the Radiation Oncology Administrative Manager will work with the Sr. VP and Director of Radiation Oncology to assist with faculty appointment and promotions and coordinate projects for the Sr. VP, managing internal and external collaborations across departments and workgroups to ensure project milestones and deliverables are met in an efficient manner.

The successful candidate will manage key tasks including liaising with partners at the University of Washington, organizing meetings and special activities, and supporting faculty appointments and promotions for the Division. This position requires flexibility in a rapidly changing environment, attention to detail and strong communication skills.

Responsibilities

Administration:

• Organize special events as needed
• Manage operational and programmatic activities associated with the Radiation Oncology Division
• Build and maintain strong working relationships with faculty, scientific staff, research administrators, administrative departments (e.g., Finance, Communications) and peers across the organization.
• Organize meetings including scheduling, conference room booking, catering, agendas, and minutes
• Provides administrative and program development support to the department as needed.
• Support strategic planning process.
• Perform other responsibilities as assigned.

Faculty Affairs

• Serve as Radiation Oncology Division’s liaison to the Office of Faculty Affairs.
• Maintain Standard Operating Procedures and policy guidelines for the Division’s Appointments and Promotions functions, including faculty recruitment, onboarding, professional scientific staff appointments, promotions, and faculty reviews.
• Collaborate with stakeholders across the organization to coordinate A&P activities, maintaining effective communication to ensure that required processes are followed and timelines adhered to.
• Serve as a subject matter expert on division A&P policies and procedures, providing guidance and support to faculty and staff within the division.
• Collaborate with primary Division in faculty recruitment.
• Manage faculty Appointment and Promotion (A&P) process for the Radiation Oncology Division:
• Maintain division’s faculty and professional scientific staff electronic files and database.

Qualifications

Required:

• Bachelor's degree.
• Advanced meeting organizational, planning, and facilitation skills.
• Highly effective team player and excellent communicator with an ability to interact with internal and external stakeholders, scientists, and executives with diverse information needs and communications preferences.
• Excellent written and verbal communication skills.
• Strong computer skills and experience with the Microsoft Office suite.
• Demonstrated ability to work independently as well as collaboratively, contributing to the execution of multiple projects without independent ownership.
• Minimum of three years of administrative management experience in a research or academic setting.
• Strong technical and organizational skills, and ability to multitask, anticipating departmental needs and direction.
• Demonstrated experience with project management, tracking tools, process improvement strategies.

Preferred

• Ability to identify and take advantage of new opportunities, best practices and potential partnerships, taking into consideration scientific, academic, clinical, and key stakeholders’ expectations.
• MA/MS
• Knowledge of grant and contract funding process highly desired.

As a Condition Of Employment, Newly Hired Employees Must, Prior To Their First Day Of Employment

Fred Hutchinson Cancer Center has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.

Provide proof of being fully vaccinated against COVID-19 ; OR

Initiate the accommodations process to request a religious or medical accommodation (medical accommodations require a healthcare provider’s certification).

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The annual base salary range for this position is from $70,817 to $106,225 and pay offered will be based on experience and qualifications.  

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). 

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at [email protected] or by calling 206-667-4700.