Administrative Coordinator Ii-60020664 Jobs

Job Responsibilities

Administrative Coordinator II

Under limited supervision, plans, coordinates, and organizes complex administrative support for the Deputy Chief of Staff, CIO, and Senior Management leaders. Assists the Senior Leadership team in complex day-to-day operations and communications to various stakeholders and teams of the division to improve organizational effectiveness while facilitating efficient and effective operations of Office of Technology and Information Services. Relieves Senior leadership of administrative tasks involving a thorough understanding of functions, programs, and policies of the organization.

Responsibilities Of The Administrative Coordinator II

• Assist Senior Leadership by tracking tasks, actions, and requests to ensure the success of critical enterprise initiatives. Oversees and manages urgent assignments. Working across all departments within the Office of Technology and Information Services.
• Coordination of events as required. Complete other duties as assigned.
• Plans and coordinates all office administration activities for the Deputy Chief of Staff, Chief Information Officer (CIO) and provide additional support to Senior Management and Leaders. Assists with special projects and other office duties upon request.
• Arranges and coordinates logistics for meetings for Senior Leadership staff. Attends leadership meetings to record minutes, draft meeting recaps and assignments, and provides follow-up actions as appropriate.
• Maintain and manage calendars for Senior Leadership team. Plan and maintain recurring meeting schedules. Plan and coordinate conferences, seminars, and workshops as requested. Arrange for the meeting facilities, refreshments, visual aids, etc. Work with vendors to accurately schedule meetings as required for on-site visits and conference calls. Make travel arrangements and assists leadership with all documentation related to events and travel.

Minimum And Additional Requirements

A high school diploma and relevant experience in business management.

Additional Requirements

Must be highly organized with attention to detail and ability to coordinate multiple tasks. Mastery of essential administrative tasks and tools, including correspondence, creating and monitoring calendars, overseeing and handling all matters expeditiously. Requires strong computer skills with proficiency using Microsoft Office products (Work, Excel, PowerPoint and Outlook). Thorough knowledge of processes and procedures pertaining to administrative support and general office management to include purchase cards, procurement, and human resources. Must be able to handle sensitive information and communication requirements in a discrete manner. Strong verbal and written communication skills. Knowledge of agency policies, procedures, rules, regulations and program services. Must be detail oriented with the ability to handle multiple changing priorities and effectively anticipate the needs of Senior Leadership.

Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.

Preferred Qualifications

• 3 years of experience in an office administrative capacity
• Intermediate level experience in Microsoft office products including Excel, Work, PowerPoint and Outlook
• Experienced drafting executive level slide decks
• Must be organized, detail oriented individual, able to multi-task in a fast paced environment supporting a leadership team

Additional Comments

The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children (Also available for temporary employees working more than 30 hours per week)
• 15 days sick leave per year
• State Retirement Plan and Deferred Compensation Programs (optional for Temporary Employees)
• 13 paid holidays
• 15 days annual (vacation) leave per year
• Paid parental leave