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Administrative Assistant-Sr Jobs

Company

Children's Minnesota
Address , Minneapolis, 55435, Mn
Employment type FULL_TIME
Salary $40,768 - $67,184 a year
Expires 2023-07-15
Posted at 11 months ago
Job Description
Employee Status: Regular
Hours Per Pay Period: 80
FTE: 1.0
Shift: Days
Shift Length: 8 hours
Weekend Coverage: Not Applicable
Call Coverage: Not Applicable
Description:

About Children’s Minnesota
Children’s Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not-for-profit system since 1924, Children’s Minnesota is one system serving kids throughout the Upper Midwest at two free-standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. As The Kids Experts™ in our region, Children’s Minnesota is regularly ranked by U.S. News & World Report as a top children’s hospital. Find us on Facebook @childrensminnesota or on Twitter and Instagram @childrensmn. Please visit childrensMN.org.
Department Overview

The mission of the Medical Education Department of Children's Hospitals and Clinics of Minnesota is to improve the health of children by providing high quality pediatric education programs to medical students, to physicians in training and in clinical practice, and other health professionals.


Position Summary

The Administrative Assistant-Senior serves as liaison while providing proficient administrative support and operation of the designated department and/or senior leader and staff within the designated department. In this role, the Administrative Assistant-Senior will be required to work independently within the established procedures associated with the specific job functions listed below:
  • Attend meetings and take minutes
  • Greeting and directing visitors
  • Arranging for equipment repairs
  • Handle all confidential correspondence and inter-department communications
  • Screen calls and responds to or routes routine inquiries from internal or external sources with appropriate correspondence or other messaging
  • Maintaining filing systems and/or computerized record keeping systems and/or databases
  • Maintaining and scheduling appointment calendars
  • Create and prepare presentations for internal and/or external meetings
  • Handling various forms of mail (i.e. paper, email, overnight express, fax)
  • Completing standardized forms
  • Ordering office supplies and furnishings
  • Provide on-boarding support for new hires and internal transfers, as needed
  • Manage and coordinate department policies and oversee the policy review process.
  • Perform other duties, as assigned
  • Compose correspondence on behalf of the Sr Director and Directors supported

Qualifications:
License/Certification/Registration required? No
Education:
  • High school degree or GED, required

Experience:
  • Experience in healthcare/hospital setting, preferred
  • Three-year experience in a general office setting OR one-year experience with completion of specialized training/certification in the administrative professional field, required

Knowledge/Skills/Abilities:
  • Ability to deal with highly confidential information in a professional manner
  • Strong oral and written interpersonal, communication and organizational skills
  • Ability to work under pressure and meet tight deadlines
  • Ability to work within a team and as an individual contributor in a fast paced, evolving work environment
  • Proficient and demonstrated competency in MS Office Suite applications

Physical Demands
Please click here to view the Physical Demands
All job offers are contingent upon successful completion of an occupational health assessment, drug screen, background investigation, and compliance with the U.S. Government Form I-9, Employment Eligibility Verification. Children’s Minnesota requires proof of COVID-19 vaccine, and as recommended by the Centers for Disease Control and Prevention (CDC), immunity to vaccine preventable infectious diseases, prior to employment.
Children’s Minnesota is committed to providing Equal Employment Opportunities to all applicants. EO M/F/Disability/Vet Employer.
Job Posting: May 15, 2023, 4:05:41 PM
Job: Administrative
Primary Location: USA-MN-Minneapolis
Salary (Pay Basis): 40,768.00 - 67,184.00