Administrative Assistant-Contracts Jobs

Viera Builders, Inc. has an opening for a full time hourly paid Contract Administrative Assistant who will be responsible for the processing of fully executed sales documents and secures all necessary approvals and ensures that standard company procedures are followed. In addition, the Contract Administrator’s duties include the following:

• Interface with the Accounting Department to process deposits, with Closing Coordinators about Buyer information and with Sales team to gather needed information.
• Produce required reports from database, audit docusign workflows, perform verification process and input data for weekly status meetings to determine sales updates, status, and backlog.
• Distribute electronic copies and file all hard copy documents after review and processing for auditing purposes. Be in compliance for audits.
• Organize and audit packages for approval and ensure workflows are accurate and timely.
• Secures all necessary approvals and audits package to ensure standard company procedures are followed. Process and track all amendments to contract and other supporting documents such as contingencies, deposits, change orders, profit analysis, and realtor broker agreements. Make sure buyer profiles are completed with required signatures and documents are accurate and fully executed.
• Perform all other duties as assigned to include serving as back up for the front desk receptionist when on lunch break or out of the office.

A high school diploma or equivalent is required plus 3 years administrative experience, preferably with a homebuilder. Experience with and knowledge of office administration and general construction practices. In addition, knowledge of the use of a PC and Microsoft Office Suite programs as well as other office equipment is required. Maintain regular attendance and punctuality relative to daily work schedule. Strong grammatical and spelling proficiency. Excellent verbal and written communication skills. Ability to analyze problems and make accurate decisions. Capable of accepting direction from supervisor. Understands and follow work procedures and rules. Ability to accept constructive criticism. Must be a team player.

Duda is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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