Administrative Assistant - Vid 136329

Duties Description

The New York State Office of Indigent Legal Services (ILS) is launching a Western New York Regional Support Center in Buffalo. The ILS Western New York Regional Support Center (WNY RSC) addresses the compelling need for ILS to provide state expertise for local providers of indigent defense services and governments and to assure that the reforms initiated by the Hurrell-Harring settlement and its extension statewide under Executive Law § 832(4) will be implemented as effectively and as efficiently as possible in western New York counties.

The Administrative Assistant reports to the Attorney-in-Charge of the Regional Support Center and is responsible for supporting the daily operations of the office. Specific duties include:

• Manages the schedule and communication of the Attorney-in-Charge; assists other staff in scheduling events, meetings, and convenings

• Manages the Western New York Regional Support Center’s main phone line; greets visitors; and coordinates mail distribution

• Upon request, drafts and distributes meeting notes and correspondence

• Assists Western New York Regional Support Center staff in formatting documents for wider distribution

• Creates and maintains electronic filing systems for the Western New York Regional Support Center

• Maintains comprehensive records of Western New York Regional Support Center activities

• In coordination with ILS Administrative Officer and/or Manager of Information Services, operates office equipment such as printers, scanners, and copiers, and arranges for repairs

• Creates travel expense reports for all Western New York Regional Support Center staff for submission in the Statewide Financial System (SFS)

• Maintains office supply inventory; processes payments for professional organization memberships and trainings; and reconciles charges in the (SFS)

• Provides general administrative support to all Western New York Regional Support Center staff

• Performs other related duties as assigned by the Attorney-in-Charge of Western New York Regional Support Center and/or the ILS Director

Additional Comments

The mission of Indigent Legal Services (ILS) is to improve the representation provided to New Yorkers facing criminal charges or family litigation who cannot afford counsel. Our agency’s work is transforming criminal defense and parental representation, while helping people in crisis achieve greater justice in criminal cases and maintain family integrity. Join us to help shape policy and practice statewide and to have a profound impact on justice statewide. Become part of a team of dedicated professionals who share your commitment to a more fair and just society.

ILS is committed to creating and maintaining an inclusive, diverse, and equitable workplace. These values not only guide our work; we believe they are essential to fulfilling our mission to improve mandated representation in New York State. ILS staff share responsibility for creating a more inclusive workplace. Diverse voices and perspectives only strengthen our ability to create transformational change. Candidates from diverse backgrounds are encouraged to apply.

ILS welcomes candidates regardless of age, race, creed, color, sex, sexual orientation, gender identity, national origin, military or veteran status, disability, predisposing genetic characteristics, marital or family status, domestic violence victim status, or arrest record or criminal conviction history.

We offer a comprehensive New York State benefits package, including:

• Health Care Spending Account
• Medical, Prescription, Dental and Vision Care Benefits
• Paid Personal Leave, Vacation, Sick Leave, and Holidays
• Paid Family Leave
• Deferred Compensation Plan
• Voluntary Defined Contribution Plan
• Membership in the New York State and Local Employees’ Retirement System
• Life Insurance
• Dependent Care Advantage Account

ILS employees are eligible to apply to telecommute part-time and/or adjust work hours in accordance with ILS’s policies, subject to supervisor approval.

Employees may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). For more information on PSLF, please visit www.studentaid.gov/publicservice.

The State of New York is committed to assuring equal opportunity for persons with disabilities. Requests for reasonable accommodations should be submitted to the Designee for Reasonable Accommodations (DRA) and Americans with Disabilities Act Coordinator at [email protected].

Any potential appointment will serve at the pleasure of the appointing authority and the employment relationship can be altered at any time by either party.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.