Executive Assistant Jobs

POSITION OVERVIEW:

Reporting directly to the Executive Director, the Executive Assistant serves as the primary point of contact for the Executive Director. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong written and verbal communication, administrative, and organizational skills. The ability to maintain a realistic balance among multiple priorities is imperative. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

JOB RESPONSIBILITIES:

• Provide comprehensive support services to the Executive Director that ensures outstanding communication and responsiveness

• Provide sophisticated calendar management

• Prioritize inquiries and requests,

• Troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth dayto-day engagements

• Support Executive Director with internal and external communications

• Support and manage a high-volume of requests and projects to meet the objectives of the Executive Director

• Manage all scheduling and travel logistics for the Executive Director

• Prepare and edit correspondence, presentations, reports, and memos

• Organize meetings and events for convenings, retreats, various coalition meetings, and other logistics

• Assist in other administrative tasks as needed

QUALIFICATIONS:

2-3 years related work experience as well as:

• Familiarity with non-profit sector and reproductive justice frameworks

• Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, be flexible, adapt to shifting priorities, and prioritize work

• Excellent communication skills, both verbal and written

• Demonstrated writing and analytical skills

• Excellent organizational skills, commitment to accuracy and attention to detail

• Good judgment and ability to function independently

• Good working knowledge of all Microsoft Office applications, Slack, Monday.com and, Google Suite

• Ability to handle sensitive and confidential situations