Administrative Assistant Jobs

Position Overview
Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.
Job Responsibilities

• Understands ServiceMaster operating systems and the services we offer
• May book travel and reconcile expense reports
• Answers telephone calls, greets visitors, and resolves routine and complex inquiries
• May follow up with customer on work performed
• Operates a personal computer and appropriate software packages or its equivalent
• May initiates routine and non-routine correspondence
• May enter in new job into ServiceMaster CRM, captures relevant customer and job information
• May call customers to collect payments
• May schedule appointments & meetings
• May assist other departments within the company onboarding new employees
• Prepares correspondence, memoranda, reports, etc.
• May utilize the assistance of one or more support staff members on a reporting or project basis

Job Requirements

• Dependable and adaptable to operate within a fast-paced work environment
• Previous administrative assistant experience preferred but not required
• Personal time management and organizational skills
• High school diploma/GED required
• Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required
• Ability to manage highly confidential information
• Comfortable with using multiple types of software
• Verbal and written communication skills

Physical Demands and Working Conditions
The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Incumbent must be prepared to:

• Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
• Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
• Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
• Sitting for long periods of time while using office equipment such as computers, phones etc.
• Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities
This franchise is independently owned and operated by a ServiceMaster Clean® franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee, and not to The ServiceMaster Company, LLC.