Administrative Assistant / Receptionist, $23.00/ Hour

At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability.

Ready to be part of our team?

We are looking for a Administrative Assistant / Receptionist for our Columbus office!

Summary Front office reception and clerical support for managers and other staff members to optimize work flow.

Essential Duties

• Maintain marquee as required for special guest announcements.
• Create MRO PO’s such as office/janitorial supplies. Issue PO to vendor and follow up on status.
• Create online FedEx shipments; sending tracking to appropriate parties and maintaining excel FedEx shipping log.
• PO Receiving into Glovia/SAP.
• Create new Job folders for Florida finance and provide copies of shipping documentation to support invoices created per shipment.
• Route calls in a confident, professional manner, assisting the customer where applicable.
• Maintain departmental Excel spreadsheets such as maintaining daily steel and foam usage information & compiling usage for final material consumption on a per job/per shipment basis.
• Daily Post Office pick up; open; sort; date and distribute mail.
• Scanning receiving documents onto the shared drive.
• Receive, date and distribute UPS/FedEx deliveries.
• Fulfill literature requests and create transmittals.
• Create information packets for monthly installation Seminars/maintain stock of installation instructions.
• Maintain supplies and distribute employment applications as requested.
• Sales order entry into ERP system.
• Assist with special projects; filing; copies and/or research as requested.

Education/Experience

• A pro-active personality with high energy, self-motivation, and strong decision-making skills.
• Strong interpersonal skills with a positive work ethic.
• Strong mathematical skills.
• High degree of accuracy and meticulousness about details.
• Experience in a production or manufacturing environment preferred.
• Excellent time management, organizational and follow-up skills.
• Excellent analytical, oral and written communication skills.
• Willing and able to work overtime as needed.
• SAP experience a plus, but not a requirement.

Computer Skills

• Must be highly proficient in all Microsoft Office applications (Word, Excel, Power Point) and Outlook.
• Ability to learn new programs quickly.

Physical Demands

• Exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time, but may involve walking or standing for brief periods of time.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Kingspan Insulated Panels North America, a division of the Kingspan Group plc headquartered in Ireland, is a global and trusted leader in the design, manufacturing, and supply of high-performance sustainable building products and solutions for the construction industry. As the most energy-efficient, cost-effective building envelope solutions, insulated metal panels are at the forefront of sustainability. We serve the architectural, commercial/industrial, cold storage and food processing markets, and are committed to delivering the most advanced building products on the market. Learn about our Planet Passionate initiatives https//www.youtube.com/watch?v=EEeIS55WMOk

We offer a comprehensive benefits package including 401k with company match, Medical, Dental, Vision, Identity Theft Protection, Critical Illness, Accident, Hospital Indemnity, Pregnancy and Parental Leave, Fitness Reimbursement, Educational Assistance, Life, AD&D, Short and Long Term Disability, and Life Assistance Program.

**Kingspan is an Equal Opportunity Employer**