Administrative Assistant - Msk Kids

• Staff working at a MSK New Jersey location must be up to date with COVID-19 vaccination, which includes having completed the primary COVID-19 vaccination series and booster once eligible as mandated by New Jersey State. All New Jersey staff not yet eligible for a booster must receive a booster within 3 weeks of becoming eligible as a condition of continued employment at MSK.

You Are:

• Action-oriented and eager to take on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
• An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.
• A professional who possesses the ability to work well with people of many different backgrounds and temperaments
• Adept at planning and prioritizing work to meet commitments with a keen eye for detail
• A good decision-maker, with the proven success in making timely decisions that keep the organization moving forward
• Adaptable to your approach and demeanor in real time to match the shifting demands of different situations

You Will:

• Perform various clerical duties and administrative duties, including but not limited to:
• Work collaboratively with others to meet shared objectives and goals and provide operational support when necessary
• Answer assigned phone lines and direct calls; use correct telephone techniques and procedures when receiving and making calls; cross-cover other lines as assigned.
• Schedule appointments, meetings, and conferences as requested. Manage complex calendars of department staff, using independent judgment based on knowledge of priorities and resources
• Proofread all documents before submission to different stakeholders; ensures proper use of terminology, spelling, grammar, and consistency of information
• Ensure confidentiality of critical documents and information as per department and institution guidelines
• Discusses audiovisual equipment needed with the requester, Conference Planning, and order supplies as necessary.
• Complete all travel authorization and travel reimbursements for physicians
• Arrange for appropriate meeting space and set up based on meeting requirements
• Provide support to the Head of the Division of Subspecialty Pediatrics and the Service Chief of the Academic Pediatric Oncology Service and assist additional team members as necessary.
• Assist with creating agendas, preparing presentations, and taking meeting minutes
• Operate independently, with discretion, in a fast-paced and constantly evolving environment.
• Manage data and create documents; oversee the flow of visitors/staff and activities throughout the administrative suite.

You Have:

• Proficiency in Microsoft Office suite - Outlook, Word, Excel, PowerPoint
• Strong prioritization, attention to detail, and organizational skills.
• Calendar management experience and coordinating schedules
• Excellent written and oral communication skills
• 2 years of experience in a medical setting preferred

#LI-HYBRID Hours: Monday-Friday 9 am-5 pm. This is a hybrid role (3 days on site, 2 days remote weekly), Location 1275 York Avenue, New York. NY