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Administrative Assistant Jobs

Company

Pfizer
Address , New York, 10017, Ny
Employment type FULL_TIME
Salary $31.36 - $52.27 an hour
Expires 2023-06-24
Posted at 1 year ago
Job Description
Role Summary
A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.
This position operates as an Administrative Assistant in the Global Tax department and will provide administrative support to the Global Tax colleagues worldwide. The position is based at the company’s New York, NY office.
The candidate must be a highly motivated individual with experience as an administrative assistant as well as proven management and organizational skills. Excellent oral and written communication skills are required. Must be able to liaise with both internal and external stakeholders at very senior positions.

What You Will Achieve
Your strong communication and collaboration skills will help the administrative team to run its operations efficiently. You will focus primarily on administrative coordination to the Pfizer Tax team. You will also be responsible for managing records and files, verifying data, responding to mails and scheduling meetings, amongst other things.
As part of the administrative support team, you have comprehensive knowledge and skills in your area and understand how related areas impact it. You take initiative to represent your department on cross-functional teams. You are proactive in sharing knowledge and expertise with others in your work group. You are seen as someone who promotes teamwork and always motivates others to achieve team objectives. Your systematic approach and organizational abilities will ensure that communication between departments and teams is seamless.
It is your hard work and focus that will make Pfizer ready to achieve new milestones and help patients across the globe.
How You Will Achieve It
  • Plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with groups inside and outside of Pfizer when necessary.
  • Provides project management assistance when necessary.
  • Expedites flow of work, and initiates follow-up, when necessary, particularly when supervisors are traveling.
  • Assists NY tax team (a team of ~10 colleagues) with general filing, faxing, legal clerical work.
  • Works closely with and be back up support to Executive Administrative Assistant.
  • Organizes and maintains files.
  • Fields incoming messages and replies to routine inquiries.
  • Provides administrative assistance to Senior VP of Global Tax, if requested.
  • Orders office supplies and equipment.
  • Coordinates and manages travel arrangements and prepares expense reports.
  • Assists with onboarding and offboarding of employees and contractors.
  • Prepares and edits reports and presentations using Microsoft Office software.
  • Supports technology solutions to improve team productivity, including collaboration with Business Technology.
  • Provides full meeting support including reserving conference rooms, setting up audio/video conferences, office room set-up, registration for outside guests, etc.
  • Handles confidential documents, maintains databases, writes summaries, works within departmental systems.
  • Works with Global Operations to manage departmental office space and moves.
Qualifications
Must-Have
  • 4+ years' experience
  • Excellent attention to detail, time management, organization, and prioritization skills.
  • Demonstrated interpersonal and team-oriented skills.
  • High School Diploma or GED
  • Demonstrated experience coordinating domestic and international travel.
  • Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in an accurate and timely manner.
  • Demonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc.
  • Strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
  • Demonstrated verbal and written communication skills.
Nice-to-Have
  • Ability to take direction and work with minimal oversight.
  • Bachelor's Degree.
  • Experience using applications, such as Concur, SAP, Ariba, and billing systems.
PHYSICAL/MENTAL REQUIREMENTS
  • Must be an agile learner and able to prioritize multiple projects including multi-tasking complex projects.
  • Be able to work non-standard hours at times due to time zone differences and/or business requirements.

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
  • Limited travel may be required to the Pfizer Peapack, New Jersey offices.
OTHER JOB DETAILS:
Last Date to Apply for Job: May 5th, 2023
Work Location Assignment: On Premise
The salary for this position ranges from $31.36 to $52.27 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. Benefits offered include a retirement savings plan, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans.
Relocation assistance may be available based on business needs and/or eligibility.
Pfizer requires all U.S. new hires to be fully vaccinated for COVID-19 prior to the first date of employment. As required by applicable law, Pfizer will consider requests for Reasonable Accommodations.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
Administrative
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