Administrative Assistant Jobs

Support Operations Management by assisting with coordinating and running regularly scheduled meetings, collecting data and preparing reports, managing front desk operations and assisting with customer visits as necessary.
Responsibilities And Duties

• Prepare and maintain reports such as Instantis Project review and Excess/Obsolete and run bi-weekly meetings
• Manage ID card preparation and distribution
• Control the flow of legal documents when served
• Receive and greet visitors, connect visitors with host following all visitor safety protocols
• Monitor surveillance cameras and report suspicious activities
• Assist manufacturing and quality on shop floor data collection and record keeping.
• Adhere to all safety rules and regulations and support management in the enforcement of same.
• Participate in the site Safety Committee and maintain meeting minutes
• Maintain PPE availability for staff and visitors
• Assist Facilities in the preparation and distribution of notices and signs as required
• Manage training room and front lobby conference room calendar and assist with room set-up and break down when necessary
• Manage front desk operations, customer phone calls and inquiries
• Assist Accounting with electronic file maintenance
• Assist Sales/Marketing with customer visit/fl-buy planning
• Maintain the Excess and Obsolete Inventory report and run bi-weekly meeting

Education
Minimum 2-year Associates degree or equivalent experience. Four-year college degree preferred
Qualifications

• Prior experience as an Administrative Assistant
• Working knowledge of Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)

Physical Requirements
While performing the duties of this job, the employee is frequently required to walk, talk, and/or hear. The employee is occasionally required to stand, sit, and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include: close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment

• As required by the Americans Disabilities Act (ADA)
• Work in both office and manufacturing environment
• May occasionally be required to perform job duties outside the typical office setting

Watts is committed to equal employment opportunity. We follow a policy of administering all employment decisions and personnel actions without regard to race, color, religion, creed, sex, pregnancy, national origin, sexual orientation, age, physical or mental disability, genetic disposition or carrier status, marital status, military or veteran status, minorities, or any other category protected under applicable federal, state, or local law. Consistent with the obligations of state and federal law, Watts will make reasonable accommodations for qualified individuals with disabilities. Any employee who needs a reasonable accommodation should contact Human Resources.