Administrative Assistant Jobs

• Update all new office exclusive listing activity and Issue weekly & monthly spreadsheet reports on exclusives.
• Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed.
• Process outgoing USPS mail, UPS and messenger services.
• Attend all Sales Meetings (virtually) and produce accurate minutes for meetings for distribution.
• Provide general admin duties; such as, typing, filing, copying, faxing, mailings, etc.
• Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.
• Prepare and type board packages, mailing labels, and other documentation.
• Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment.
• Assist with special projects as needed.
• Assist SMD with submission of monthly expense reports.
• Answer calls, screen calls, take accurate messages, and provide information to callers.
• Be proficient in all Corcoran’s proprietary systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation.
• Basic operational understanding of office printers and copiers, changing toners as needed.
• Greet Agents, staff and visitors, ensuring that Covid-19 protocols are followed for logging in and out of the office.
• Order, maintain, and restock inventory of office supplies, beverages and kitchen supplies.
• Coordinate with the Facility team on repairs.

• Ability to interact with both internal and external customers at all levels.
• Proficiency in Microsoft Office Suite.
• Diligent with excellent organization skills.
• Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).
• 1+ years of experience in a customer centric business environment with administrative duties.
• Excellent interpersonal skills both verbal and written.
• Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
• Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
• Professional demeanor and ability to defuse difficult situations in a calm manner.

Through its New York City, Hamptons and South Florida brokerages, along with its rapidly growing affiliate network, Corcoran® is home to more than 120 offices and more than 5,000 independent salespersons in key urban, suburban, and resort markets nationwide. Corcoran is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (NYSE: HOUS) is on a mission to empower everyone’s next move. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate, Century 21®, Coldwell Banker®, Coldwell Banker Commercial®, Corcoran®, ERA®, and Sotheby's International Realty® - the Anywhere portfolio includes franchise and brokerage operations as well as national title, settlement, and relocation companies and nationally scaled mortgage origination and underwriting joint ventures. Anywhere is focused on simplifying, digitizing and integrating the real estate transaction for all consumers, no matter where they may be in their home buying and selling journey. With innovative products and technology, Anywhere fuels the productivity of its approximately 196,200 independent sales agents in the US and approximately 136,400 independent sales agents in 118 other countries and territories.

At Anywhere, diversity fuels success – for our company and for our employees. We strive to be the preferred company for diverse talent, committed to creating an inclusive environment that encourages everyone to succeed. We pursue talent – strategic thinkers who are eager to innovate, focused on execution and accountable for results. We value diversity – respecting backgrounds, cultures, perspectives.

You’ll find our commitment to diversity reflected in our achievements:

• Anywhere has also been designated a Great Place to Work since 2019
• Named one of LinkedIn’s Top Companies in the US.
• Honored by Forbes as one of the World’s Best Employers fr Diversity and Top Female Friendly Companies.
• Recognized as one of the World’s Most Ethical Companies since 2011

With diversity, we succeed together. We hope you’ll join us.