Administrative Assistant Jobs

Job Number:

3233017

DESCRIPTION

• Heavy calendar management and scheduling
• Coordinating extensive meeting schedules
• Execution of legal documents to be signed by various Officers
• Submitting, maintaining and monitoring expense reports through Concur
• Managing highly sensitive information as it relates to firm and staff
• Coordinating, streamlining and maintaining records and files
• Obtaining approvals for firm absorbed costs through MSMER
• Back-up coverage for admin. colleague(s) during planned or unplanned absences from the office
• Assist with onboarding and off boarding all employees
• Providing telephone coverage, including responding to inquiries, properly routing calls and taking detailed messages. Use of excellent judgment with both internal and external clients
• Processing payment of legal invoices and vendor payments through TeamConnect and Smaart
• Ability to coordinate, and manage to completion, special projects as assigned
• Adept with working out travel logistics i.e. use of google maps to plan real travel time between mtgs, hotels and airports
• Documentation Management
• Reviewing and prioritizing incoming mail and taking appropriate action. Performing related duties as assigned
• Advanced experience in making domestic and in particular international travel arrangements including procuring visas (with assistance from Morgan Stanley travel desk), currency exchanges, arranging ground transportation through international hotel concierges (for both team members and senior advisors).
• Coordinating travel schedules, arrangements and agendas in preparation for on-site and off-site meetings, conferences and events

QUALIFICATIONS

• Excellent written, verbal and interpersonal communication skills
• Financial Services experience preferred
• Prior administrative or related experience at executive level is essential
• College degree mandatory
• Proficiency with all Microsoft Office software
• Flexible attitude with the willingness to take on new projects
• Highly service-oriented individual with the ability to work well both as an individual contributor and as part of a team
• Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility
• Highly trainable with ability to learn new, proprietary systems

Expected base pay rates for the role will be between 80000 and 90000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).