Register
Recruit Create CV
Unfortunately, this job posting is expired.
Don't worry, we can still help! Below, please find related information to help you with your job search.
Related keywords
Some similar recruitments
Administrative Assistant Ii Jobs
Recruited by Prince William County Public Schools 9 months ago Address , Woodbridge $35,912 - $56,739 a year
Administrative Assistant Ii - Pw
Recruited by City of SeaTac, WA 9 months ago Address , Seatac $62,553 - $80,074 a year
Administrative Assistant Ii Jobs
Recruited by Qodoro 9 months ago Address Akron, OH, United States
Administrative Coordinator Ii Jobs
Recruited by University of South Carolina 9 months ago Address , Richland, Sc $54,165 - $68,000 a year
Administrative Assistant Ii Jobs
Recruited by Town of Huntersville 9 months ago Address , Huntersville, 28078, Nc $42,184 - $63,277 a year
Administrative Assistant Ii - Remote | Wfh
Recruited by Get.It Recruit - Administrative 10 months ago Address Marysville, OH, United States
Administrative Assistant Ii - Housing
Recruited by Swanton Welding and Machining Co, Inc. 10 months ago Address Swanton, OH, United States
Administrative Assistant, Student Health Services - Lemoyne College
Recruited by Le Moyne College 1 year ago Address , Syracuse, 13214, Ny $16.80 - $20.00 an hour
Program Administrative Coordinator Jobs
Recruited by Blue Origin 1 year ago Address , Huntsville, 35806, Al $28.09 - $41.20 an hour

Administrative Assistant Ii Jobs

Company

State of Illinois
Address , Springfield, 62762, Il
Employment type FULL_TIME
Salary $5,246 - $7,827 a month
Expires 2023-06-24
Posted at 1 year ago
Job Description

Agency : Department of Human Services

Opening Date: 4/18/2023
Closing Date/Time: 05/01/2023
Salary: Anticipated Salary: $5,246 - $7,827 per month
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.


While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.


Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 10-06-23882

Position Overview

The Department of Human Services is seeking to hire an administrative assistant to provide administrative support to the Firearm Violence Prevention Senior Policy Advisor in the execution of operating policies, procedures, and protocols. This position conducts extensive research, gathers information, and independently performs confidential projects for the Firearm Violence Prevention Senior Policy Advisor that are complex in nature; assists the Firearm Violence Prevention Senior Policy Advisor in reviewing and evaluating functions and procedures for effectiveness and efficiency; creates, populates, and maintains formal trackers to record Firearm Violence Prevention Senior Policy Advisor assignments along with incoming and outgoing correspondence for the Director Firearm Violence Prevention Senior Policy Advisor; and assists in managing highly sensitive information that includes financial information (e.g., budgets and salaries), personnel, and other Office issues.

Job Responsibilities

  • Assists the Firearm Violence Prevention Senior Policy Advisor in reviewing and evaluating functions and procedures for effectiveness and efficiency.
  • Assists in managing highly sensitive information that includes financial information (e.g., budgets and salaries), personnel, and other Office issues.
  • Serves as administrative support to the Firearm Violence Prevention Senior Policy Advisor in the execution of operating policies, procedures, and protocols.
  • Creates, populates, and maintains formal trackers to record Firearm Violence Prevention Senior Policy Advisor assignments along with incoming and outgoing correspondence for the Firearm Violence Prevention Senior Policy Advisor.
  • Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.
  • Conducts extensive research, gathers information, and independently performs confidential projects for the Firearm Violence Prevention Senior Policy Advisor that are complex in nature.

Minimum Qualifications

  • Requires two (2) years of professional experience in a public or private organization.
  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.

Preferred Qualifications

  • Two (2) years of professional experience performing liaison work as a representative of the office director to discuss and/or interpret programs and procedures for the general-public and/or other internal/external entities.
  • Two (2) years of professional experience in computer software such as Microsoft Office Suite.
  • Two (2) years of professional experience efficiently tracking status and/or completion of assignments across the office to ensure such assignments are thorough and completed within designated time frames.
  • Two (2) years of professional experience functioning as a confidential assistant in matters relating to personnel, payroll, client/patient information, program policy or legal/legislative matters.
  • Three (3) years of professional experience meeting deadlines with strong attention to detail and to utilize critical thinking skills.
  • Two (2) years of professional experience communicating effectively (written and orally) and making recommendations that lead to greater efficiencies and effectiveness within the office and corresponding units.

Conditions of Employment

  • Requires basic proficiency in the use of graphs, and/or charts.

Work Hours: 8:30am - 5:00pm Monday-Friday
Work Location: 100 South Grand Ave E Springfield, IL 62762

Assistant Secretary's Office

Office of Firearm Violence Prevention

Administration
Agency Contact: [email protected]

Job Family: Office & Administrative Support; Social Services


About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.


As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • 13 Paid Holidays annually, 14 on even numbered years
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick Days annually (Sick days carry over from year to year)
  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
  • Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
  • Deferred Compensation Program - A supplemental retirement plan
  • 5% Salary Differential for Bilingual Positions
  • Flexible Work Schedules (when available dependent upon position)
  • A Pension Program
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • 10 Weeks Paid Maternity/Paternity Leave
  • Commuter Savings Program (Chicago only)
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

For more information about our benefits please follow this link:

https://www2.illinois.gov/cms/benefits/Pages/default.aspx


APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: