Administrative Assistant Ii Jobs

Qualifications

Job Overview

Are you detail-oriented with excellent organizational skills? Join our team as an Administrative Assistant II and be a crucial part of our department's success. In this role, you will utilize your expertise in word processing and administrative tasks to ensure efficient operations. You'll have the opportunity to type and proofread letters, memoranda, forms, and reports, demonstrating your exceptional attention to detail. As a valued member of our team, you will also handle incoming telephone calls, process departmental documents and forms, and maintain filing systems to ensure easy access to important information. Additionally, you may assist with research, program administration, and special projects, adding variety and challenge to your role. Join us in our pursuit of excellence - submit your application today!

What You Will Be Doing

• Acts as receptionist in assigned work area to screen visitors; may act as relief receptionist in other work areas.
• Assists in the research and collection of report data from sources external to the department and assists with program administration and special projects.
• Receives, screens and routes incoming telephone calls, places telephone calls and relays information to others both inside and outside the Board.
• Supports department engagement team needs including but not limited to meetings, forms, event coordination, and all related activities.
• Performs related administrative duties such as copying and faxing correspondence and documents, maintaining and filing documents in filing system, maintaining appointment schedules, maintaining departmental library, processing timecards, and taking and transcribing dictation.
• Processes and distributes mail and departmental documents and forms; picks up and delivers mail, packages, boxes, and other items to and from different locations on the Airport.
• Evaluates environmental performance. Provides employee feedback regarding needed performance improvements and acknowledge employees whose environmentally related performance is exemplary.
• Ensures environmental aspects and impacts within the span of control of your position are identified and timely communicate applicable personnel and operational changes to Environmental Affairs.
• Creates basic-to-intermediate level PowerPoints for AVPs and section managers.
• Processes travel requests including the arranging and confirmation of flights, hotels, rental cars, etc.
• Using Microsoft Office software (Word, PowerPoint, Outlook, and Excel), types and proofreads letters, memoranda, forms and reports, rough drafts and verbal or written instructions; distributes and files finished product.

What You Need

• Completion of high school curriculum or equivalent.
• Any equivalent combination of education and/or experience may be substituted for the above.
• Some Board Department Administrative Assistant II positions require that the applicant has not been convicted of any family violence offense.
• Two (2) years of administrative experience.
• Some Board Department Administrative Assistant II positions require that the applicant has not been convicted of a Felony, Class A and/or Class B Misdemeanor criminal offense.

What We Desire

• Must obtain a Security Identification Display Area (SIDA) Airport Identification/Access Badge (badge) in accordance with Department of Homeland Security Transportation Security Administration (TSA) requirements in Chapter 49 of the Code of Federal Regulations Part 1500 et al., and DFW Airport’s Airport Security Program within thirty (30) days from date of employment and maintain qualification for a SIDA badge upon each badge renewal.
• Multi-lingual.

About Us

We are Dallas Fort Worth International (DFW) Airport—one of the most successful airports in the world by any definition. We’re recognized for our innovation, leadership, drive for excellence and talented employees.

Our success is made possible because of the diverse talents of nearly 2,000 employees who champion our mission of providing an exceptional airport experience to our customers and connect our community to the world. We’re looking for the best talent to join us and help reimagine what an airport can be.

Bring your talents to DFW. Live and work with purpose.