Administrative Assistant - Houston, Tx

Summary:

Properly portrays Prime Controls’ professional image either by phone or in person with our clients, subcontractors, suppliers, and others entering our office. This position also performs administrative/clerical functions and general support to various departments.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Helps resolve billing issues
• Issues drug screens for required random testing
• Ensure faxes (such as bids) get to appropriate personnel
• Handles and prepares outgoing and incoming mail
• Keeps customers and vendors informed of changes and status updates
• Answers emails in Outlook
• Issues and returns equipment for new hires/terminated employees (access cards, cell phones, laptops, etc.)
• Organizes warehouse and tracking material received
• Assists with Tool Tracking (PIC’s keys, gas monitors, etc.)
• Helps IT resolve issues with any/all technology tickets
• Maintains office supplies
• Prints and binds necessary files
• Assists with expense reports
• Processes correspondence, letters, forms, reports and various documents
• Assists with office maintenance and fleet/truck issues
• Office appearance maintenance
• Maintains various filing systems
• Tracks Purchase Orders
• Creates Service Reports in Excel
• Ensures latest posters are displayed
• Organizes travel arrangements (hotels, flights)
• Issues purchase orders for material and subcontract labor
• Maintains service log
• Assists with Tool Calibration
• Runs labor reports from hh2
• Ships and receives packages
• Answers phone calls
• Orders FR clothing
• Greets visitors

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

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