Administrative Assistant 2 Jobs

Administrative Assistant
Redmond, WA - Hybrid
Are you passionate about helping every person in the world to achieve more?Outlook isthecollaboration productthat hundreds of millions of users count on every day toConnect,Organize, andGetThingsDone.Through our rich history of bringing email and calendar together in Outlook we have learned the importance of building products that focus on simplicity, reliability, and creating delightful experiences so everyone can cut through the noise and focus on what matters most to them.
Our Digital Trust and Safety team is focused on -- ensuring that our customers that use Microsoft products are protected from abuse, harassment and other digital harms and that Microsoft's apps and services are not used to inflict such harms.
We are hiring for a vendor Administrator to help our organization operate with optimal efficiency within the Outlook Apple & Android App and Digital Trust & Safety Teams. In your day-to-day job, your primary role will report to and supportone Distinguished Engineer,and one Partner Director. In addition, you will support the overall business operations and administration for their teams of about 160 engineers (AAA) and a team of 40 engineers, PMs and Data Scientists (DigiTS).Working across geographic boundaries is a critical aspect of the role as Outlook and Digital Trust & Safetyhave teammembers in many locations across the United States, South America, China and India.You will alsohave the opportunity towork on projects of special interest, such as:hack days,employee onboarding, andmore!
The ideal candidate is someone who can thrive in a fast-paced environment, has a strong attention to detail, and can embrace challengeswith a growth mindset,isresourceful,and embraces collaboration. Working with confidentiality and discretion is a critical aspect of the Digital Trust & Safety Team as the manager and team work with sensitive information and content.
Responsibilities
Proactively manage the Distinguished Engineers and Partner Directors calendar and Rhythm of Business (ROB)- make decisions on their behalf based on shifting business priorities to ensure accurate scheduling and appropriate allocation of time.
Arrange and manage traveland agendasend-to-endon behalf of theDistinguished Engineerand Partner Director;including internal andexternalitineraryplans, customerengagement, formulateagendas, arrangepreparatory materials, and complete expense reports.
Supportcustomer engagementscheduling and preparations forDistinguished Engineerand Partner Director,as well aspublic speaking engagementsboth internal and external to Microsoft.
Act as a trusted advisor, keepingDistinguished Engineerand Partner Directorinformed of changes to business, operation processes and policies, team morale,potential global impacts.
Responsible formanagement ofteamfinancial accountabilities,including:headcount targets,timely expense reports, purchase orders,vendor spend,budgetforecasts,and overallbudget.
Manageorganizational administrationof:headcount,hiring overviews, space, employee data, team distribution groups and sites, onboarding/offboarding, team meetings, morale events, and offsites.
Establish strong working relationships with administrators within the organization. Inclusively collaborateto fulfill necessaryprojectsand operational needsfor the business and teams.
Maintain closeconnectionwith business partnersand stakeholders(especially HR, Finance and Recruiting staff), to ensure compliance, drive efficiencies and monitorteamhealth.
Exercise sound judgement,maintain integrity, upholdprofessionalism in communicating and working with highly confidential and sensitive information.
Uphold Microsofts compliance and policies when executing job responsibilities.