Admin Assistant/Account Clerk/Operation Support

Role: Accountant II

Location: Austin, TX - 78746

Duration: 12 Months on W2

Shift Timings: 8:00 AM to 5:00 PM

What You'll Do

Support the day-to-day operations for the U.S Medical Device Rebates and Administrative Fees team, ensuring effective and efficient delivery of shared service activities, to agreed service levels. Complete special projects as assigned.

Core Job Responsibilities

• Provide support for internal audits through the collection and submission of requested documents.
• Process rebates and fees, coordinating with cross-functional groups to ensure customers are paid accurately and on-time. Work within audit guidelines for contract approval and contract creation.
• Complete check submissions and accompanying reports, ensuring the log is complete and up to date.
• Operate independently within a varied and changing scope of responsibilities under some supervision.
• Efficiently complete Microsoft Excel spreadsheets including pivot tables, v-lookups, conditional formatting.
• Manage the shared email box, responding to internal and external customer inquiries and appropriately assigning email tasks to rebate analysts.
• Compliance with internal policies.
• Review incoming agreements and upload terms and conditions to the Rebates and Admin Fee system.
• Liaise with FP&A, CFS, and other Americas Hub team members to execute the financial close, provide guidance, and work together to improve processes.
• Builds mathematical models & tools to determine payout amounts and track contract performance.
• Prepare rebate verification form templates for customers to ensure timely data submissions.
• Provides formal and informal written and verbal updates to Customers, Sales, Contract Operations Management, Accounting, Finance, Commercial Legal and other cross-functional groups.

Education And Experience You'll Bring

• Associates degree in Accounting/Finance and/or Business or equivalent experience
• Strong system knowledge, problem solving skills
• 2-3 years related work experience