Admin Assistant 3 Jobs

The Georgia Department of Economic Development (GDEcD) is the state’s sales and marketing arm, the lead agency for attracting new business investment, encouraging the expansion of existing industry and small businesses, locating new markets for Georgia products, attracting tourists to Georgia, and promoting the state as a destination for arts events and location for film, music and digital entertainment projects, as well as planning and mobilizing state resources for economic development.

Serving the Georgia Department of Economic Development’s Center of Innovation (COI) team, this position is responsible for overall administrative duties and project coordination for the Center of Innovation division. Responsibilities include reviewing, processing, and reconciling division budgets; tracking budgets for the individual teams of COI; administer the division’s innovation grant program; and administer the team’s annual contractual agreements with outside partners.

Primary duties include, but are not limited to:

• Coordinating the internal approval process for invoice payments
• Opening purchase requisitions and purchase orders in the PeopleSoft system
• Track and reconcile paydown budgets for the Center of Innovation teams which includes:
  • Coordinating the internal approval process for invoice payments
  • Opening purchase requisitions and purchase orders in the PeopleSoft system
  • Paying invoices and documenting when the payment process is complete
  • Maintaining and reconciling a state Purchasing Card
  • Maintaining a comprehensive document organization system for easy reference to invoices, SOWs, POs, etc.
  • Work closely with GDEcD’s procurement team to manage requisitions, purchase orders, and invoices
• Maintaining and reconciling a state Purchasing Card
• Administer the division’s innovation grant program working with the state’s universities to put in place research agreements.
• Administer the Salesforce tool, working with individual teams to ensure accuracy of data entry as well as creating necessary dashboards and reports to track the team’s key performance indicators.
• Paying invoices and documenting when the payment process is complete
• Maintaining a comprehensive document organization system for easy reference to invoices, SOWs, POs, etc.
• Support internal partners with administrative duties on collaborative projects
• Calendar coordinate across the team to track activities and opportunities for greater internal collaboration.
• Create and administer the team’s annual contractual agreements with outside partners.
• Work closely with GDEcD’s procurement team to manage requisitions, purchase orders, and invoices
• Additional administrative duties and special projects as assigned

Must have strong oral, written and interpersonal communication skills with the ability to communicate professionally and effectively; strong knowledge of Excel, PowerPoint, Outlook calendars, and other MS Office programs; exceptional organizational skills that allow the candidate to smoothly manage multiple projects simultaneously; proactive, detail-oriented with a problem-solving mindset. Must be willing to submit to regular Background/Credit checks, and be responsible for managing the Division’s State Purchasing Card. Please see https://www.georgia.org/about-us/career-job-search for more information.