Accounts Payable And Payroll Administrator Jobs

Bachelor's Degree preferred or equivalent combination of experience and education.

Requires minimum 2-4 years of computerized payroll and accounts payable experience. Certification from the American Payroll Association preferred.

Maintain employee records in employer sponsored benefit plans including adding, changing, and deleting.

Update and keep accurate benefit spread sheet on all employees to reconcile employee benefit provider bills for accuracy.

Manage and prepare all invoices and purchase orders and prepare checks for accurate payment.

Knowledge of payroll processing software and/or HRIS systems.

Research and resolve invoice discrepancies and issuesPrepares invoice aging analysis for management review

Excellent computer skills (ATS, Word, PowerPoint, E-Verify, background screening software, etc.).

Strong verbal and written communication skills.

If prior military, must be able to provide a DD214 discharge document with discharge status indicated, upon job offer.

Review, verify, enter, and upload personnel information into the payroll system

Review, verify, enter, and upload vendor invoices into the accounting system

Build positive relationships with and manage expectations of suppliers.

Supporting queries from wider finance team over the month end.

Provide support and holiday cover to the finance team.

Holds a bachelor’s degree in accounting or finance

Good communication and numerical skills.

This position can be either hybrid or remote based.

Support cash management initiatives and controls by partnering with Operations, Finance and Treasury business functions

Demonstrated change/project management skills - can effectively lead projects by establishing priorities, building and executing project plans, and delivering on commitments

Drive team engagement through strong leadership principles and practices (performance management, team and interpersonal communication, etc)

Ability to work from our Chicago Corporate Headquarters on a hybrid-remote work schedule (M/F optional work from home and T/W/TH in-office)

Manage and maintain customer vendor relationships, terms of payments within company’s cash flow guidelines

Manages monthly closing of financial records and posting of month end information ensuring completeness and accuracy

Orange County Fire Authority Management Association (OCFAMA) Representation

1.50% at the beginning of the pay period that includes the commencement of their 5th year in any OCFAMA position.

3.0% at the beginning of the pay period that includes the commencement of their 10th year in any OCFAMA position.

Accidental death and dismemberment insurance

Cash prorated each pay period or lump sum of cash at year end

Upon employment and up to 3 years, approximately 120 hours per year

Proficient in MS Office programs, with advanced skills in Excel.

Excellent written and oral communication skills.

Minimum one year of related experience

great benefits, a supportive company culture, and opportunities to thrive and contribute to a high-demand market

High School diploma or graduation from an administrative program

8:00 am - 4:30 pm

Partnering with Human Resources on various projects relating to benefits and more

Requires minimum of 2 year’s high volume AP or payroll experience

Strong knowledge of Excel and its functionalities

Self-starter and strong communication skills

Your responsibilities as our clients Payroll Administrator will include:

You will need the following required qualifications: