Payroll And Accounts Payable Jobs

Bachelor's Degree preferred or equivalent combination of experience and education.

Requires minimum 2-4 years of computerized payroll and accounts payable experience. Certification from the American Payroll Association preferred.

Maintain employee records in employer sponsored benefit plans including adding, changing, and deleting.

Update and keep accurate benefit spread sheet on all employees to reconcile employee benefit provider bills for accuracy.

Manage and prepare all invoices and purchase orders and prepare checks for accurate payment.

Knowledge of payroll processing software and/or HRIS systems.

Research and resolve invoice discrepancies and issuesPrepares invoice aging analysis for management review

Excellent computer skills (ATS, Word, PowerPoint, E-Verify, background screening software, etc.).

Strong verbal and written communication skills.

If prior military, must be able to provide a DD214 discharge document with discharge status indicated, upon job offer.

Review, verify, enter, and upload personnel information into the payroll system

Review, verify, enter, and upload vendor invoices into the accounting system

Support cash management initiatives and controls by partnering with Operations, Finance and Treasury business functions

Demonstrated change/project management skills - can effectively lead projects by establishing priorities, building and executing project plans, and delivering on commitments

Drive team engagement through strong leadership principles and practices (performance management, team and interpersonal communication, etc)

Ability to work from our Chicago Corporate Headquarters on a hybrid-remote work schedule (M/F optional work from home and T/W/TH in-office)

Manage and maintain customer vendor relationships, terms of payments within company’s cash flow guidelines

Manages monthly closing of financial records and posting of month end information ensuring completeness and accuracy

Orange County Fire Authority Management Association (OCFAMA) Representation

1.50% at the beginning of the pay period that includes the commencement of their 5th year in any OCFAMA position.

3.0% at the beginning of the pay period that includes the commencement of their 10th year in any OCFAMA position.

Accidental death and dismemberment insurance

Cash prorated each pay period or lump sum of cash at year end

Upon employment and up to 3 years, approximately 120 hours per year

Partnering with Human Resources on various projects relating to benefits and more

Requires minimum of 2 year’s high volume AP or payroll experience

Strong knowledge of Excel and its functionalities

Self-starter and strong communication skills

Your responsibilities as our clients Payroll Administrator will include:

You will need the following required qualifications:

Good organizational, time management, and prioritizing skills.

Strong data entry skills with an ability to identify numerical errors.

Manage all aspects of the accounts payable function including invoice processing, payment processing, and record keeping.

Liaise with auditors and manage payroll tax audits.

Minimum of 3 years of experience in payroll and accounts payable.

Excellent analytical and problem-solving skills.

Vendor Management: Set up new vendors and ensure the proper collection and maintenance of W-9 forms for accurate vendor information.

Sage Intacct Knowledge: While not required, experience with Sage Intacct would be beneficial to enhance your effectiveness in the role.

Possess a minimum of 2 years of hands-on experience in payroll and/or accounts payable.

Demonstrate effective communication and strong problem-solving skills.

ADP Experience: Previous experience with ADP is a must, showcasing your ability to leverage payroll software effectively.

Hold a Bachelor's Degree in Accounting or Finance, providing a strong foundation for handling financial tasks.

Preparing check previews and providing firm’s management approved client check runs

An Associate's Degree in accounting, business, finance or related field or equivalent experience is required; Bachelor's Degree preferred

Filling, copying, data entry as required for all firm functions

Ability to manage projects and assignments with extreme accuracy and efficiency: detail oriented

Excellent communication, organization, analytical, and problem-solving skills

Introductory knowledge of accounting principles/practices

Process and manage all accounts payable transactions, including receiving and reviewing invoices, verifying accuracy, and preparing payments.

Process and manage payroll, including verifying accuracy for pay, bonus, and sales commissions.

2+ years of experience in accounts payable and payroll accounting.

Knowledge of accounting principles and regulations related to accounts payable and payroll.

Strong communication and interpersonal skills.

Staff Accountant, Accounts Payable, Payroll Manager

Troubleshooting accounting and finance questions from the home office as needed.

Utilize Oracle and Microsoft Excel to perform duties and responsibilities

1-2 years of experience in bookkeeping, accounting or accounting support role

Excellent critical thinking and independent problem-solving skills

Create AP request form for all the payment request.

Update Master invoice list with any payment request

Provide weekly payroll data entry within set timelines

Performs basic AP Analysis with knowledge of policies and procedures such as researching invoices by contacting vendors and/or buyers and receiving

Create, maintain, and update bi-weekly payroll data in the payroll system, include both hourly, salary, and incentive bonus programs

Record changes affecting wages, which may include, taxes, direct deposits, wage increases

Review payroll registers and correct errors to ensure accuracy of payroll

Reconcile, code, enter invoices and upload into accounting system for payment