Accounts Payable (A/P) Specialist

The Accounts Payable Technician performs a variety of complex, professional-level accounts payable work in the preparation and maintenance of financial, accounting and statistical records.

Essential Functions

• Monitors vendor payment related reports (i.e. discounts and invoice aging reports)
• Reviews and balances pre-selects for payment, select for payment, and post-select reports
• Assists with reviewing and processing monthly and year-end accruals
• Participates in user testing of computer applications during upgrades and maintenance
• Transmits and affirms the positive pay, EFT and ACH files to the bank daily
• Prepares journal entries
• Oversees and participates in the coordination, distribution, reviewing and scheduling of work to subordinate accounting clerks
• Reconciles weekly and monthly check, electronic funds transfers (EFT), and wire totals
• Provides training and initial orientation for new clerical/technical accounting employees

Other Functions

• Classifies and prepares cash receipts and expenditures in accordance with standard accounting principles and account code combinations for WSSC revenue
• Participates in the formulation and administration of internal processes and procedures for financial/accounting functions
• Assists with maintaining the iSupplier vendor database
• Assists with the completion of vendor credit applications and W-9 requests
• Performs other related duties as required
• Assists with preparing the accounts payable statistical report
• Verifies the scanned weekly A/P invoices, payments (checks, EFTs and wires), and supporting documentation
• Assists with the gathering and assembling of documentation for auditors

Work Environment And Physical Demands

Work is performed in a business casual office setting.

Required Knowledge, Skills, And Abilities

• Proficiency with Microsoft Office Suite
• Thorough knowledge of accounts payable payment policies and procedures and their correct application
• Proficiency with accounts payable software application and check printing software and hardware
• Ability to research vendor payments for accurate disbursement of funds
• Ability to train, plan and monitor the work of others
• Ability to perform complex mathematical computations quickly and accurately
• Ability to instruct others in their use
• Ability to understand and follow complex verbal and written instructions
• Comprehensive knowledge of clerical accounting practices, accounting terminology, procedures, and computer spreadsheet applications
• Ability to analyze, interpret, reconcile and resolve problems
• Ability to establish and maintain effective working relationships with WSSC employees and customers
• Ability to proficiently operate calculators, personal computers, and other office equipment

Minimum Education, Experience Requirements

• 5+ years of experience in accounting
• 3+ years of experience in accounts payable
• High School diploma or equivalent