Accounts Payable Specialist Jobs

Compensation Type

Hourly

Highgate Hotels

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu. Highgate also has an expanding presence in key European markets through properties in London, Paris, Barcelona, Vienna and Prague. Highgate’s portfolio of global properties represents an aggregate asset value exceeding $10B and generates over $2B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry’s most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Location Overview

The Accounts Payable Specialist is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with Highgate Hotel’s policies and procedures

Responsibilities

Analyze and maintain all vendor communication and correspondence including, but not

limited to, reviewing and processing invoices and disbursements, preparing various reports,

monitoring critical payment lists, verifying vendor statements, etc.

Monitor and ensure compliance of Highgate Hotel’s approval levels, expense reporting

procedures, employee relocation disbursements, expense dictionary usage, and other

policies and procedures as required.

Maintain purchase order systems, which include a listing of open PO's for goods received

but not invoiced, filing, notification of PO discrepancies, etc.

Reconciliation of food and beverage purchases.

Reconciliation of receiving logs with the appropriate personnel on a weekly basis.

Ensure compliance with applicable state tax regulations.

Be aware of rebate and payment program requirements to ensure compliance.

Keep supervisor informed of any unusual events and/or deviations from policies or

procedures.

Ensure overall guest satisfaction

Qualifications

• High School diploma or equivalent required.
• Ability to understand and utilize basic computer equipment and applications, to include word
• At least one year of progressive experience in a hotel or related field preferred.
• College course work in related field helpful.

processing and spreadsheet applications

• Flexible and long hours sometimes required.
• Sedentary work – Exerting up to 10 pounds of force occasionally, and/or a negligible amount of

force frequently or constantly to lift, carry, push, pull or otherwise move objects.

• Must be able to effectively communicate both verbally and written, with all level of employees and
• Maintain a warm and friendly demeanor at all times.

guests in an attentive, friendly, courteous and service oriented manner.

• Must be effective at listening to, understanding, and clarifying concerns raised by employees and

guests.

• Approach all encounters with guests and employees in an attentive, friendly, courteous and
• Must be able to multitask and prioritize departmental functions to meet deadlines.

service-oriented manner.

• Attend all hotel required meetings and trainings.
• Maintain regular attendance in compliance with Highgate Hotel Standards, as required by

scheduling, which will vary according to the needs of the hotel.

• Maintain high standards of personal appearance and grooming, which includes wearing the

proper uniform and nametag.

• Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel

operations.

• Maximize efforts towards productivity, identify problem areas and assist in implementing

solutions.

• Must be effective in handling problems, including anticipating, preventing, identifying and solving

problems as necessary.

• Must be able to understand and apply complex information, data, etc. from various sources to

meet appropriate objectives.

• Must be able to show initiative, including anticipating guest or operational needs.
• Must be able to cross-train in other hotel related areas.
• Perform other duties as requested by management
• Must be able to maintain confidentiality of information.