Travel Coordinator Vaynerspeakers Jobs

Refer to for Education and Experience Requirements

Validate incoming and outgoing personnel information to Project Analysts to satisfy daily personnel reporting requirements.

Excellent communication and organizational skills

What Required Skills You'll Bring:

What Desired Skills You'll Bring:

P reparing, reviewing, and submitting visa applications and ensuring passports validity for all program employees.

Share knowledge and expertise from personal travel experiences

Advising clients on travel destinations

Booking transportation and hotel accommodations

Research fare and schedule information.

Describe trips to clients and give details on any documents required, such as passports or visas.

Make alternative arrangements if changes arise before or during the trip.

UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

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UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

Attends travel webinars, seminars and conferences remotely.

Excellent verbal and written communications skills

Strong ability to manage time and prioritize tasks

Meets with clients to determine travel needs, budgets and preferences.

Sells and coordinates transportation, accommodations, insurance, tours and activities.

Advises clients regarding destinations, cultures, customs, weather and activities.

Attends travel webinars, seminars and conferences remotely.

Excellent verbal and written communications skills

Strong ability to manage time and prioritize tasks

Meets with clients to determine travel needs, budgets and preferences.

Sells and coordinates transportation, accommodations, insurance, tours and activities.

Advises clients regarding destinations, cultures, customs, weather and activities.

Attends travel webinars, seminars and conferences remotely.

Excellent verbal and written communications skills

Strong ability to manage time and prioritize tasks

Meets with clients to determine travel needs, budgets and preferences.

Sells and coordinates transportation, accommodations, insurance, tours and activities.

Advises clients regarding destinations, cultures, customs, weather and activities.

Share knowledge and expertise from personal travel experiences

Advising clients on travel destinations

Booking transportation and hotel accommodations

Research fare and schedule information.

Describe trips to clients and give details on any documents required, such as passports or visas.

Make alternative arrangements if changes arise before or during the trip.

Coordinate and document approval of trips with employee’s manager before booking

Manage corporate travel rewards programs, tracking and applying points to offset travel costs

Research and communicate COVID requirements for each country, ensuring documentation is completed and all requirements are met

Manage travel visa procurement including preparation of documentation, checks, and coordination with visa expeditor services

Manage relationships with external agencies and participate in service calls, annual reviews and contract negotiations

2+ years’ experience booking business travel

Coordinate and document approval of trips with employee’s manager before booking

Manage corporate travel rewards programs, tracking and applying points to offset travel costs

Research and communicate COVID requirements for each country, ensuring documentation is completed and all requirements are met

Manage travel visa procurement including preparation of documentation, checks, and coordination with visa expeditor services

Manage relationships with external agencies and participate in service calls, annual reviews and contract negotiations

Assist with administrative responsibilities including procurement, reporting, shipping, scheduling, events and ad hoc projects as needed

Computer skills and experience using programs like Outlook, Excel, and Microsoft

2+ years of customer service experience

1+ year of administrative or professional writing experience preferred

International travel experiences strongly preferred

*Hybrid Role- 2 days onsite, 3 days remote.

•Complete ongoing training to earn and maintain certification to book travel

•Must have strong written and oral communication skills

•Must have a smartphone or laptop with internet capabilities

•Customer service or hospitality experience is preferred but not required

•Training provided, no experience necessary

$30,000 - $55,000 a year

-Manage (create, update/revise/reinstate) the Traveler Profile System provided by the official travel agency to include:

-To work with the crewing manager and coordinator(s) to prepare the crewing mobilization and demobilization matrix

-To work with matrices and the requirements within to ensure reporting is accurate

-Submits itineraries requiring in-transit hotel room to crewing manager for review, approval, and processing

-Perform any other duties assigned by the crewing manager

-College Bachelor's Degree or field-related experience

Researching and gaining knowledge on travel destinations

Understanding the clients wants and needs for travel

Providing travel quotes to clients

Booking all travel for clients

Providing superior customer service at every point of the process until they arrive home

Reliable internet access / computer

Works with fleet management department to coordinate rental vehicles as needed.

5. Strong computer/data entry skills, particularly Microsoft Excel.

4. Ability to identify the need for, and accurately prepare, routine management reports.

3. Excellent customer service and strong communication skills.

4. Experience with extensive US travel.

1. Previous experience in travel arrangements or as a travel agent.

Proficiency in English; knowledge of additional languages is a plus

Research, Prepare, and Execute exceptional itineraries for clients

Review individuals needs and wants

Attend ongoing webinars with vendors and suppliers

Work along side of other team members

Review budgets, and plan trips according to clients budget

Excellent analytical, organizational and time management skills.

Knowledge of, and experience in preparing NIH travel orders, utilizing NBS travel system-Concur Government Edition (CGE)

Intermediate to Advanced level proficiency the MS Office Suite (Outlook, Word, Excel and PowerPoint) in addition to mid-level data entry experience

Master Key offers a competitive salary and benefits package which includes:

Providing administrative support of grant applications and related processes by performing specialized tasks requiring continuing responsibilities for projects, questions and issues.

Minimum of seven years relevant administrative or related experience

MS Office, basic office support skills (telephone, filing, data entry) and basic math skills.

Perform routine administrative duties in a timely manner such insurance verification, data entry and collection of co-payments.

Excellent telephone etiquette, pleasant personality and customer service skills.

Previous experience in a similar role desired, but not required.

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Communicates with multiple internal (program, corporate) and external (interpreters, travel management organizations) stakeholders to identify requirements and resources.

Detail oriented and possess effective organization, problem-solving and time-management skills.

Maintains traveler profiles in contracted travel management systems; ensures appropriate profile information is used when booking travel requests.

Review for compliance, travel requirements processed through the SOSi domestic travel system.

Finalizes itineraries and generates all travel documents in accordance with corporate travel guidelines, traveler preferences and other requirements.

Performs other duties as assigned by manager.

Manage the DHEWD Travel Desk inbox in Microsoft Outlook

Maintain up to date knowledge of Office of Administration and DHEWD purchasing policies

Experience using an agency purchasing card and reconciling monthly statements strongly preferred

Work with hotels and other vendors to resolve any billing discrepancies

Perform other related work as assigned

Demonstrate regular and reliable attendance