Executive Administrator Jobs

Company Description

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging – where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world – helping unlock financial access to enable the future of money movement.

Join Visa: A Network Working for Everyone.

The Executive Administrator is responsible for supporting VPs across Risk and Identity Solutions that are in multiple time zones across the US. This role is critical to the success of Visa’s Risk and Identity Solutions business units. A strong candidate will have successfully supported senior level executives and collaborated with others to support leadership team, function, and office activities.

Executive Administration Responsibilities

• Prepare and update PowerPoint presentations, Excel spreadsheets, and other documents.
• Establish and maintain effective and cooperative professional relationships with internal and external business partners, including several levels of management, Visa employees and Visa clients.
• Plan onsite and offsite meetings and events, including coordinating conference room set-up, catering, A/V, and logistical arrangements, and providing occasional on-location support for activities such as group meetings and off-site networking engagements.
• Provide support for reports, projects and initiatives as requested
• Assist with team travel arrangements as requested
• Be responsive to reasonable requests for off-hours work, email, and messages follow-up
• Act as a liaison, problem solver, and facilitator across multiple time zones
• Provide executive level administrative support, including managing an executive calendar both internally and with external client executives, booking and managing executive travel plans, using Visa tools for expense and purchase management, and preparing for meetings.

Team Support Responsibilities

• Coordinate on-boarding of new employees and contractors, and associated tracking
• Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists
• Assist with space management, workspace move requests and submit facilities work orders
• Purchasing gifts/recognition for employees with life events.
• Create purchase requisitions and assist staff with expense reporting and finance issues

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office two days a week, Tuesdays and Wednesdays with a general guidepost of being in the office 50% of the time based on business needs.

Qualifications

Basic Qualifications

• 2 or more years of work experience with a Bachelor’s Degree or an Advanced Degree

Preferred Qualifications

• Experience with event planning and project coordination highly desired
• Detail-oriented and able to complete work assignments with a high degree of quality
• Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment
• Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
• History of creative problem-solving
• 5+ years of high-level administrative experience, with experience providing executive support to a leader with international accountabilities
• Proficient in managing executive calendars, organizing worldwide travel, and processing expenses
• Ability to work well collaboratively and under pressure
• Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively
• Skilled in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint
• 3 or more years of work experience with a Bachelor’s Degree or more than 2 years of work experience with an Advanced Degree (e.g. Masters, MBA, JD, MD)
• Demonstrate initiative, flexible, highly organized and can anticipate and resolve problems before they escalate
• Customer service-focused, with a professional presence and approachable personality

Additional Information

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 58,700.00 to 74,800.00 USD, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.