Legal Administrative Assistant Jobs

Office Location: 601 First Street NW, Grand Rapids, MI 49504

Position Classification: Full-Time Regular

If you have a take-charge, positive attitude and love to be part of a hard-working team, we are looking for a Legal Administrative Assistant to work in partnership with the Legal department and support our Chief Legal Officer. Some of the Administrative Assistant duties include preparing confidential and sensitive documentation, managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act with minimal guidance or direction. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the Chief Legal Officer, our clients and guests. This role reports to the Chief Legal Officer & VP of Strategic Partnerships.

This is a terrific opportunity to utilize your organizational and interpersonal communication skills while being a part of a collaborative legal team. If this opportunity interests you, please apply online today by submitting your cover letter and resume.

Responsibilities

• Performs other duties as assigned.
• Compiles and maintains records, statistical information, and reports.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive
• May assist with contract management system.
• Welcomes guests and clients by greeting them in person or via Zoom
• Prepares agendas and collects materials for meetings, internal and external speeches and conferences: coordinates with other departments
• Performs highly responsible complex duties as a confidential assistant in relieving the executive of administrative and operational details of his/her department.
• Researches, compiles, assimilates and prepares confidential and sensitive documents and briefs the executive regarding contents.
• Makes arrangements, prepares itineraries, prepares and compiles travel vouchers and maintains all travel records. Submits expense reports on behalf of executive.
• Takes minutes and keeps records as required.
• Reviews, proofreads, and edits documents prepared for or by the Legal Department.
• Coordinates and facilitates the executive’s calendar to arrange appointments, meetings, and conferences.
• Organizes electronic files
• Provides administrative support for the legal, risk and strategic initiatives of the team
• Composes letters and memoranda in response to incoming mail or calls.
• Performs a variety of administrative and executive support tasks which are highly confidential and sensitive in nature.
• Reads and screens incoming correspondence and reports, makes preliminary assessment of the importance of materials and organizes documents, handles some matters personally and forwards appropriate materials to the executive and staff.

Requirements

• Prefer familiarity with corporate, real estate, construction or insurance documents and structures
• Excellent grammar, proofreading and organizational skills.
• Must possess superior oral and written communication and interpersonal skills.
• Technical expertise in MS Office, including strong skills in Excel, Word, Outlook, PowerPoint
• Must possess the ability to organize, prioritize, and manage multiple tasks
• Associate’s degree required (Bachelor’s degree preferred) with a minimum of 3 years of executive administration experience. Prefer experience in the legal industry
• Must have the ability to work independently

Benefits

Rockford offers competitive compensation, 401(k) with company match, comprehensive healthcare plans, generous paid time off including, continued learning and training opportunities, on-site health and wellness activities, tuition reimbursement, flexible work schedules, and access to industry-leading technology. Team members are also provided opportunities to help shape their community for future generations through volunteer time off and opportunities for involvement with local organizations.

Who We Are

At Rockford, we’re not just in the business of creating buildings – we’re creating neighborhoods, businesses and communities and we’re looking for people who are ready to make an impact. Rockford is a nationally recognized construction, development, and property management provider ranked by Engineering News-Record as one of the top 200 contractors in the nation. With regional offices in the Midwest and Southeast, we’ve built projects totaling more than $5 billion in varying scope and size, serving education, healthcare, hospitality, multi-unit, mixed-use, senior living, manufacturing and industrial clients. We’re delivering forward-thinking ideas with an approach that’s built on safety, teamwork and a dedication to quality. Rockford Construction respects and values the characteristics, talents, and perspectives that make each person unique. We believe that by bringing diverse individuals together, in an inclusive manner we can more effectively collaborate, innovate, and solve the problems that face our world. We are committed to creating and fostering a team, partners, and strategies that reflect this purpose.

Environmental Factors

The work environment for this position may subject the individual to hazards commonly associated with construction sites. Examples of physical hazards include noise, proximity to moving vehicles, atmospheric conditions, close quarters, uneven surfaces, and elevated surfaces. The individual may also be subjected to outside environmental conditions (weather) where protection may not be available. Personal Protective Equipment (PPE) is required at all times outside the job trailer. Occasional lifting of 50 lbs. or less.

Rockford Construction is an equal opportunity employer that supports and subscribes to a policy of nondiscrimination in all aspects of employment. Rockford Construction will not discriminate based on religion, race, color, national origin, age, sex (including pregnancy and related conditions, gender identity, and sexual orientation), height, weight, marital status, military service, partisan consideration, disability, genetic information, or any other reason prohibited by applicable federal and state laws.