Legal Administrative Assistant Jobs

Net2Source is a Global Workforce Solutions Company headquartered at NJ, USA with its branch offices in Asia Pacific Region. We are one of the fastest growing IT Consulting company across the USA and we are hiring "Legal Administrative Assistant" for one of our clients. We offer a wide gamut of consulting solutions customized to our 450+ clients ranging from Fortune 500/1000 to Start-ups across various verticals like Technology, Financial Services, Healthcare, Life Sciences, Oil & Gas, Energy, Retail, Telecom, Utilities, Technology, Manufacturing, the Internet, and Engineering.

Legal Administrative Assistant

12+ Months with high possibility of extension

Arlington, VA(Hybrid Role)

:

The *** Company’s Law Department is seeking a Legal Executive Assistant to join their diverse team. This person will support a Vice President as well as other attorneys/executives within the Law and Global Compliance team, and provide administrative support in a variety of legal practice areas. This position is based in ***’s new corporate headquarters in Arlington, Virginia (Long Bridge).

A successful candidate will have demonstrated experience working under limited supervision and performing multiple work assignments concurrently, often within a short period of time, while maintaining accuracy and attention to detail. The individual will also work well with others, clearly communicating requirements, expectations, and deadlines, and asking questions to acquire and share relevant information.

Position Responsibilities:

• Support all aspects of your attorneys’ daily work routine

• Understand and adapt to their unique priorities, working habits and preferences

• Serve as a liaison and point of contact between your attorneys and their internal and external clients, outside counsel, and government officials and agencies, as needed

• Monitor the status of pending items, and keep your attorneys advised of time-sensitive issues and emergent matters Coordinate and manage your attorneys’ calendars. Accurately schedule meetings, conference calls and video conferences across multiple time zones

• Assist in the development, preparation, proofreading, revision and distribution of meeting agendas and materials, presentations, legal documents, financial spreadsheets, tables, charts, reports, and routine correspondence

• Maintain paper and electronic filing systems using accepted legal office practices and the company’s record keeping systems and procedures

• Follow *** policies and procedures, and use industry accepted security practices when handling sensitive and confidential information and communications

• Schedule and coordinate domestic and international travel; regularly monitor all logistical aspects of the trips; revise meeting agendas, tour schedules and travel itineraries, as needed; communicate changes to all involved parties in a timely fashion

• Prepare, reconcile and submit expense reports using Concur to ensure timely and accurate payment and/or reimbursement Use ***’s internal legal matter management system to create, monitor and manage legal matters; process invoices and generate reports, as needed

• Know and abide by ***’s policies and procedures at all times.

• Register, process and escort domestic and foreign visitors Receive, sort, prioritize and accurately distribute mail in a timely fashion; handle all sensitive and confidential information with discretion and proper safeguards

• Coordinate work with other Law & Global Compliance staff members; provide backup support for their attorneys/executives, as needed

• Assist with the onboarding of new attorneys, and with the training and onboarding of new support staff members

• Order and maintain office supplies using ***’s approved system, and in accordance with ***’s policies and procedures

• Take on various other work and responsibilities, as needed

To perform this job successfully the ideal candidate will:

Exhibit exceptional skills in the following areas:

Writing, editing, and proofreading

Organization and time-management

Verbal communications

Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)

• Exhibit a high level of professionalism

• Exhibit excellent, sound judgment

• Be a reliable, trusted partner Discretely handle highly sensitive and confidential financial, legal, personal (PII) and institutional information while exercising professionalism and discretion

• Be highly detailed oriented, maintain a high level of accuracy and attend to details with a minimum level of supervision Thrive in a fast-paced environment; energetically tackle new projects; exhibit a resourceful, can-do attitude; be a proactive self-starter

• Have the ability to prioritize tasks, make decisions, meet deadlines, and effectively solve problems under pressure and in a fast-paced environment

• Thrive as an independent contributor and as a member of a highly interactive team

• Act in a way that cultivates productive working relationships and fosters meaningful collaboration

This position is hybrid. This means that the selected candidate will be required to perform some work onsite at one of the listed location options. This is at the hiring team’s discretion and could potentially change in the future.

The position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee.

Basic Qualifications (Required Skills/Experience):

• 3+ years of experience with managing and organizing multiple deliverables and deadlines with minimal direction 5+ years of experience in a previous role where meticulous attention to detail, with emphasis on accuracy and quality was paramount.

• 5+ years of experience in the handling and the safeguarding of proprietary and confidential information

• 5+ years of experience with Microsoft office suite

Preferred Qualifications (Desired Skills/Experience):

• Associates degree or higher

• 3+ years of experience providing administrative support to multiple executives

• 3+ years of experience in heavy schedule management and/or travel planning

• Experience with international travel planning

If you are interested, please forward your resume to [email protected] and you can also reach me at (201) 484-7963 Ext.389 to discuss your career aspirations.

Thanks,

Satish Abrol

Technical Recruiter

(201) 484-7963 Ext.389

[email protected]

Address: 270 Davidson Ave Suite 704, Somerset, NJ, 08873

• Website: www.net2source.com