Legal Assistant / Legal Administrative Assistant

Frier Levitt, recently selected by NJBIZ as a 2023 Best Place to Work in New Jersey, established in 2000, is a national boutique law firm focused exclusively on Healthcare and Life Sciences. The Firm draws on its experience representing stakeholders across the entire healthcare spectrum. In the Life Sciences, Frier Levitt has represented pharmacies of all kinds and assisted with regulatory, transactional, and litigation matters. On the Healthcare side, the Firm's clients have included large physician group practices, hospitals, hospital medical staff, ambulatory surgery centers, laboratory companies, as well as the complete panoply of ancillary service providers. Frier Levitt attorneys are licensed in numerous states. The Firm has offices in Pine Brook, NJ, and New York City.
An experienced, full-time Legal Assistant (a/k/a "Legal Secretary" or "Legal Administrative Assistant") is sought for our high volume Litigation department, with a focus on regulatory litigation and insurance defense. Note that this is not a paralegal position.
The successful candidate will be working in our Pine Brook, NJ, office; however, you may be eligible to work remotely one day a week after two months of employment.
The Legal Assistant Will Be Responsible For

• Document preparation and e-Filing for submissions to state and federal agencies as well as commercial insurance companies
• Utilizing Litera Compare and Track Changes for editing documents
• Coordinating travel as necessary
• Effectively and calmly communicating with staff, attorneys and clients, even when under pressure
• Managing attorneys' calendars, coordinating meetings and appointments; scheduling calls/meetings via Microsoft Teams
• Tracking attorney CLE credits, including scheduling CLE courses and submitting certificates of completion to the state(s); keeping records
• Scanning, saving and uploading documents to our document management system (NetDocs) and utilizing Centerbase for billing, potential new clients, contact information and engagement letter monitoring
• Processing time entries for attorneys
• Back up other Legal Assistants when necessary
• Maintaining a diary of time-sensitive filing deadlines and follow-ups
• Answering direct lines in a timely and polite manner

Requirements

• Extremely organized, paying close attention to detail
• 3+ years' experience as a Litigation Legal Assistant/Legal Secretary in a private law firm (insurance defense helpful; healthcare/regulatory experience helpful)
• Knowledge in TOA and TOC helpful
• Ability to prioritize assignments and tasks
• Excellent communication, proofreading and organization skills
• Proficiency in Microsoft Office Suite, Adobe and Docusign products; Centerbase helpful
• Excellent verbal and written communication skills
• Position is best for an easygoing personality, someone who truly cares about the job

Benefits
Frier Levitt offers a competitive salary and a full range of benefits, including PTO, medical, dental, vision, 401(k) (upon eligibility to participate), on-site gym.
Frier Levitt is an equal opportunity employer. The firm actively seeks diversity among its employees. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression, or any other criteria prohibited under applicable federal, state or local law.