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Executive Office Assistant Jobs in San Mateo, California

Executive Assistant/Office Manager
By Pantera Capital At Menlo Park, CA, United States
Assist with Outlook calendar management
Office upkeep and administrative management
Highly proficient computer skills (Outlook, Word, Excel)
2+ years’ experience of administrative support preferred
Greet and welcome external visitors to our office
Point of contact for visiting vendor
Executive Assistant/Office Manager
By BURKE + CO. At San Francisco Bay Area, United States
Must have experience in office coordination/management
Experience in finance, or tech highly preferred
xact compensation will vary based on skills, experience, and expertise)
Manage Partners’ calendars, schedule appointments, and confirm meetings
Work collaboratively with other administrative team members and Office Manager
3+ years of experience as an Executive Assistant
Executive Assistant / Office Services
By Asia Alternatives Management LLC At San Francisco Bay Area, United States
·Must be results oriented, have a high degree of motivation, organizational and time-management skills;
·Openness to taking on new responsibilities as needs change and new requirements develop;
·Plan & manage on-site meetings, booking conference room, lunches
·Manage employee & office security, including issuing elevator access badges;
·Strong computer skills in Word, Excel, PowerPoint, CRM and other proprietary systems;
·Candidate must have at least 5 years supporting executives preferably in Finance or Private Equity industry.
Executive Assistant/Office Manager
By Tri Pointe Homes At Roseville, CA, United States
Manage and partner with all appropriate stakeholders, as needed, in the planning and execution of meetings, off-sites, and division activities.
Manage business operations for the office, including processing contracts and invoices, purchasing, expense reports, and preparation of monthly reconciliation reports.
Minimum 5 years experience providing administrative support for two or more senior-level executives.
Experience with travel applications such as Concur, TripIt, etc. highly preferred
Strong attention to detail and organization, with the ability to prioritize and manage time/tasks effectively.
Demonstrated leadership capabilities, able to adapt and learn quickly in a high-growth company.
Executive Assistant/Office Manager
By Kingmakers of Oakland At Oakland, CA, United States

About Kingmakers of Oakland At Kingmakers of Oakland (KOO), we fundamentally believe all Black males are brilliant, beautiful, and possess innate greatness. Because our society and educational systems ...

Executive Assistant/Office Manager
By Rezo Therapeutics At San Francisco, CA, United States
Manage the CEO’s schedule, weekly priorities, and time-sensitive actions
7+ years of related experience in an administrative role, with a history in providing C-level executive support
Experience working in biotech and/or at an early-stage company highly desired
Excellent organizational skills that reflect the ability to prioritize and perform multiple tasks seamlessly
Exceptional interpersonal skills and desire to build and be a part of a strong collaborative team
Strong professional verbal and written communication skills
Executive Assistant And Office Administrator
By AOA At Burbank, CA, United States
Manages special projects assigned by the AOA Executive Team
Makes and manages travel arrangements for the Managing Director.
Manages the office files, mail correspondence and supplies inventory. Identifies and implements operating cost savings initiatives.
Financially Responsible – Manage money in a way that is productive and in the best interest of the client and company.
Proven experience in providing administrative support to senior executives in a fast-paced organization, including handling of sensitive or confidential information.
3-5+ years' experience in an admin position - in the real estate, construction or hospitality & tourism industry preferred.
Executive Assistant/Office Administrator
By Woods Bagot At Los Angeles Metropolitan Area, United States
Expert computer skills; Microsoft Office Suite—Word, Excel, PowerPoint, Outlook are a must; experience with the full Adobe Suite desired
Familiar with project management a plus
Possess outstanding communication and personal interaction skills, and demonstrated collaboration abilities
Good computer skills are necessary with experience in standard office programs.
good computer skills are necessary with experience in standard office programs.
3 to 5 years of team administrative assistant experience
Assistant - Executive Administrative (Office Manager)
By Microchip Technology Inc. At Roseville, CA, United States
Support the local management and employees for promoting team building activities (order lunches, snacks, gift cards, social events)
Work with Roseville managers to help plan and execute employee events (e.g. Manager breakfasts, holiday celebrations, safely and evacuation plans, etc.)
Participate in regular Roseville managers meeting
Help to manage logistics for new hires in the Roseville site
Manage employee access to EV charging station
Manage the site shipping and receiving logistics
Executive Office Manager Jobs
By Naval Air Systems Command (NAVAIR) At China Lake, CA, United States

Summary You will serve as a Executive Office Manager for the Executive Director (SES) of NAWCWD and the Deputy Technical Director (DTD) of NAVAIRWARCENWPNDIV CHINA LAKE. Responsibilities You will ...

Executive Office Manager Jobs
By Naval Air Systems Command (NAVAIR) At West Point, CA, United States

Summary You will serve as a Executive Office Manager in the Threat Target Systems Department of NAVAIRWARCENWPNDIV POINT MUGU. Responsibilities You will use office equipment, such as copiers, ...

Office Manager & Executive Assistant
By ONI At San Diego, CA, United States
Responsibility for all office-related vendor management
Providing administrative support to CEO in order to increase his availability for executive level responsibilities
Prepare presentation and cost/benefit analysis as neededSecuring appropriate signatures and track documents through the approval process on behalf of CEO
Overseeing all daily office functions, ensuring the organization and staff have a satisfying work environment
Serving as the first point of contact to answer, screen and transfer incoming calls as well as office visitors
Coordinating logistics and preparing meeting materials
Executive Assistant/Office Manager
By J.R. Berry Search Group, Inc. At Los Angeles, CA, United States
3+ years of administrative and office management experience
Serving as a key point of contact with building management and third-party vendors
Managing executive calendars and scheduling meetings
Coordinating meeting needs – arranging conference rooms, preparing materials, assisting with A/V, ordering catering, etc.
Booking travel arrangements and preparing expense reports
Providing reception coverage as needed – answering phones, recording messages, and greeting and directing guests
Secretary-Executive Management Assistant Gs 9/10 Sacramento Field Office
By Federal Bureau of Investigation At , Sacramento, 95841, Ca
As a Secretary – Executive Management Assistant you will:
Applicants must meet the qualification requirements by the closing date of this announcement.
Please make sure your specialized experience/requirement(s) can be identified in your resume.
Control the manager's appointments, answers telephones, and screens all calls and visitors.
Review incoming correspondence and determines whether it should be brought to the manager's attention or handled personally.
Researched policies to provide advice on administrative procedures and requirements.
Office Manager/Executive Assistant
By COPE Health Solutions At Los Angeles, CA, United States
2-3+ years of office management and/or business administration experience preferred
Strong project and time management skills
High level of proficiency of Microsoft Office programs (Outlook, Word, Excel and PowerPoint, and Project Management) and experience with internet research.
Manage calendars and schedule complex appointments and meetings for executives, and their teams, where necessary
Manage/maintain storage facility, including scheduling of an annual or biannual cleaning
Knowledge of general office machines and telephone system required
Executive Assistant, Office Of The Cmo
By Pure Storage At Mountain View, CA, United States
College degree in business management or related field, or training in secretarial skills, office management and/or administrative studies.
Strong organizational skills including the ability to manage calendars and effectively maintain records and files.
Streamline/manage communication (email, calendar, customers, vendors, etc)
Manage special projects and assignments
A minimum of 5 years of experience supporting C- Level Executives.
For eight straight years, Gartner has named Pure a leader in the Magic Quadrant
Executive Assistant/ Office Manager
By Jobot At Culver City, CA, United States
Outstanding organizational and time management skills, creative and willing to take work
Comprehensive benefits with medical, dental & vision coverage
Act as the point of contact among the CEO while also offering support of the office among the
Manage CEO’s calendars and set up meetings
Excellent MS Office, and G-Suite knowledge
Excellent verbal and written communications skills
Executive Assistant / Office Manager
By Observe.AI At , San Francisco, Ca $105,000 - $120,000 a year
Primary liaison between Observe.AI and support vendors, such as property management, catering, office supplies, etc.
Manage, protect, and maintain multiple executive’s sensitive and complex calendars.
Manage business travel by booking flights and accommodations and filing expense reports
Assign and manage office key fob access and security.
4+ years of experience as an Executive Assistant, Administrative Business Partner, or similar role
What you will be doing as the Office Manager
Executive Assistant/President's Office (C) - Coa
By Peralta Community College District At , , Ca $6,668 - $8,457 a month
Trains support clerical or student staff.
Attends meetings with the President and takes initiative to ensure appropriate follow-up and implementation as directed.
Maintains records and tracks strategic planning projects, the accreditation process District special projects.
Schedules a variety of appointments (i.e., meetings, programs, workshops, conferences and interviews).
Analyzes situations and makes decisions regarding procedural maters without immediate supervision.
Performs other related duties as required.
Executive Assistant/Office Manager
By UnitedMasters At , San Francisco, Ca $80,000 - $100,000 a year
Manage special projects on executives behalf. Assist with presentations, company communications and Program Management.
Background in complex calendaring and travel management (international, domestic) in a fast paced and dynamic environment
Directly manage the President and General Counsels' calendars and ensure their schedules are followed and respected
Keep executives well informed of upcoming commitments and responsibilities with meticulous attention to detail
Manage and book executives travel and associated arrangements
Ensure that all T&E and corporate expenses are properly managed and accounted for

Are you looking for an exciting opportunity to join a fast-paced and dynamic team? We are seeking an experienced Executive Office Assistant to provide administrative support to our executive team. You will be responsible for managing calendars, coordinating meetings, and providing general office support. If you have excellent organizational and communication skills, we want to hear from you!

Overview:

An Executive Office Assistant provides administrative support to executive-level staff in an organization. They are responsible for managing calendars, scheduling meetings, preparing reports, and providing general administrative support. They may also be responsible for handling confidential information and providing customer service.

Detailed Job Description:

The Executive Office Assistant is responsible for providing administrative support to executive-level staff. This includes managing calendars, scheduling meetings, preparing reports, and providing general administrative support. The Executive Office Assistant may also be responsible for handling confidential information, providing customer service, and other duties as assigned.

What is Executive Office Assistant Job Skills Required?

• Excellent organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to multitask and prioritize tasks
• Ability to work independently and as part of a team
• Ability to handle confidential information
• Ability to work under pressure

What is Executive Office Assistant Job Qualifications?

• High school diploma or equivalent
• Previous experience in an administrative role
• Knowledge of office procedures and protocols
• Knowledge of customer service principles
• Ability to type at least 40 words per minute

What is Executive Office Assistant Job Knowledge?

• Knowledge of office procedures and protocols
• Knowledge of customer service principles
• Knowledge of Microsoft Office Suite
• Knowledge of filing systems

What is Executive Office Assistant Job Experience?

• Previous experience in an administrative role
• Previous experience in customer service

What is Executive Office Assistant Job Responsibilities?

• Manage calendars and schedule meetings
• Prepare reports and presentations
• Provide general administrative support
• Handle confidential information
• Provide customer service
• Other duties as assigned