Executive Assistant To Recruitment Executive Jobs in San Diego, California

Bachelor's degree in Business Administration, Communication, Hospitality Management or a related field (preferred but not required).

Proven experience as an Executive Assistant, Manager, or similar role supporting C-level executives.

Exceptional organizational and multitasking abilities, with a keen eye for detail.

Strong communication skills, both written and verbal.

Prior experience in the events or hospitality industry is a plus.

Competitive compensation package and benefits.

Bachelor's degree or equivalent experience

Experience in managing multiple priorities, administrative coordination, and logistics

Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Strong written and verbal communication skills

Aid executive in preparing for meetings

Responding to emails and document requests on behalf of executives

Education and/or experience equivalent to a Bachelor’s degree from an accredited college or university with a focus in Business Administration/Management.

Possess strong written and verbal communication, administrative, and organizational skills.

Ability to work primarily in an office setting, but also remotely and while traveling.

Demonstrate significant flexibility in ability to manage time zones of various team members.

Proven work experience as an Executive Assistant or similar role for five or more years.

High proficiency in Microsoft Office suite and cloud database systems; particular skills needed in Powerpoint.

2+ years of Executive Assistant and some Office Management experience preferred.

Manages executive calendar to prioritize, accept, decline, move appointments as needed.

Compose well-proofed written and email correspondence, which may require broad knowledge of the Avoya’s operations, systems, and employees.

Excellent business writing skills (grammar, spelling, formatting, etc.).

Strong typing and computer skills (Outlook, Excel, Teams, etc.).

Experience working with highly confidential and sensitive information with the utmost level of professionalism and confidentiality.

Organizes team events or luncheons including budgeting, vendor selection, and vendor management

Manages calendar and appointments, resolves scheduling conflicts coordinating with attendees

Include obtaining foreign visas and other travel document requirements.

Organizes and coordinates internal and external meetings; manages detailed logistics as necessary

Operates with little oversight to perform required responsibilities

Minimum 7 years experience in administrative support.

2. 3 years of executive assistant experience

3. Experience in a professional office environment with progressive reporting relationships

4. Expert level organizational skills with expert written and verbal communication skill

5. Advanced to Expert level Microsoft Word, Excel, PowerPoint and Outlook experience

7. Experience in fast-paced environment

Exceptional organizational and time management skills.

Knowledge of the entertainment industry and talent management is a plus.

Complete various administrative tasks, including expense tracking, budget management, and office supply management.

Executive Assistant to Entertainment Business Manager

Salary up to 95K DOE plus Benefits

Coordinate and manage the manager's calendar, scheduling meetings, appointments, and events.

Facilitating office management needs – ordering supplies, maintaining cleanliness, ordering lunches, etc.

3+ years of prior administrative experience

Comfortability with obtaining notary certification within one year of hire

Managing complex calendars and scheduling across time zones

Handling phone calls and email correspondence

Coordinating meeting logistics – setting up conference rooms, creating agendas and presentations, ordering catering, A/V setup, etc.

Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.

Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.

Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.

Conducts research and information gathering on behalf of the executive and prepares summaries and reports.

Develops positive and strategic relationships at all levels of the organization.

May be responsible for directing and deploying support staff or other resources

Office administrative and management practices and procedures.

Exercise tact and diplomacy in dealing with sensitive, complex and confidential student, employee, management issues and situations.

Applicable sections of the California Education Code and other applicable laws.

Type accurately at a speed necessary to meet the requirements of the position.

Employment Standards / Minimum Qualifications

Licenses, Certificates And Other Requirements

Manages CEO inbox and respond as a ghost writer on scheduling items or those you could help keep a process moving.

Works closely and effectively with the CEO to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.

Excellent written and verbal communication skills.

Strong work tenure: Five to ten years of experience supporting C-Level Executives, preferably in a legal/commercial real estate industries

Intermediate knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat Pro)

Working knowledge of MS Office (Word, Excel, PowerPoint)

Take and prepare minutes of meetings.

Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.

Maintain control files to monitor status and expedites the completion of staff assignments.

Schedule appointments, coordinate time, place, and participant arrangements for meetings.

Sort, screen, and route incoming mail.

Provide general information to office and telephone callers and/or refer them to appropriate party.

Good verbal and written communication skills in order to interact with peers and senior management

Manage expense reports for EVP

Minimum 2 years Executive Assistant experience

Perform clerical duties such as filing, typing, copying documents, handling incoming and outgoing mail and maintaining office supplies

Handle all calls and correspondence for EVP

Directs preparation of records such as agenda, notices, minutes, and resolutions for meetings

Minimum 1 year of finance, development or current assistant experience

Experience with finance and excel modeling is strongly encouraged

Bachelor’s Degree or equivalent experience

Agency experience preferred, but not required

Exemplary interpersonal skills including a professional in-person and virtual presence

Responsible for proactively managing and coordinating daily schedule, phone calls, contacts, travel arrangements, internal and external meetings

You have strong budgeting and project management skills including top-to-bottom event planning

5+ years in Project management experience desirable.

Will be an effective communicator with an advanced understanding of the executive functions and requirements

Manage highly sensitive, confidential information with the highest level of discretion

Coordinate department needs and initiatives with HR to enhance remote working

You have the ability to orchestrate and manage multiple overlapping meetings, projects, vendors

• Must have outstanding time management, the ability to prioritize tasks effectively and work under strict deadlines

• Manages logistics for meetings including organizing agendas, booking meeting rooms, preparing written materials, etc.

• Manages a complex business calendar.

• Manages confidential information as required.

• Ability to multi-task in a fast paced environment and organizational skills are imperative

• Excellent interpersonal and communication skills (written and verbal - this is a MUST)

Other duties and project management as assigned

Manage executive’s work and personal calendar

Work with executive & publicists to determine budget and manage expenses

Minimum 2 years of related experience preferred

Ability to prioritize and meet deadlines on multiple projects in a fast-paced environment; ability to anticipate and manage time efficiently

E organized and detail oriented with the ability to communicate effectively and manage multiple high priority, confidential assignments

Manage complex calendars with an understanding of business priorities, including using your judgment to help manage their time.

5+ years of experience as an Executive Assistant supporting a member of an executive team. Bachelor's Degree preferred.

Excellent communication skills: You can clearly and strategically communicate verbally and in writing.

Organizational skills: You love being and keeping others organized and pride yourself on your attention to detail.

Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures.

Organize and facilitate large team meetings.

Manage multiple calendars via Outlook

Manage and plan company celebrations

Starting Compensation $28 - $29 an hour

Medical, dental, vision, and 401k employer match

Enjoy team development activities, including seasonal activities and parties

Cultivate professional relationships around the country

7-10 years of EA/PA experience supporting a high-level executive

Extensive background in financial services

Ability to maintain the utmost confidentiality

Executive Assistant to a C-Suite Executive (Los Angeles)

If this sounds like you – please apply today! No calls, please.