Executive Assistant To Busy Entertainment Executive Jobs

Excellent communication and follow-up skills

Previous entertainment agency or production experience

Act as liaison with other internal departments and external contacts to execute assignments

Keep current on Company projects, events, and issues and provide updates to your supervisor

Update development grids, organize pitch materials, and track international formats

Provide personal assistance on various projects and activities

Ability to manage confidential information

Knowledge of Microsoft Office products and applications

Experience with Microsoft Office products and applications

Experience in a fast-paced, high-tech company

Experience designing processes to maximize efficiency

Ability to prioritize in a complex, and fast-paced environment

2+ years of experience in administrative support at the C-level

Experience booking international travel on behalf of someone

Strong project coordination and planning skills; excellent service orientation

Proficiency in MS Office and Google Suite;

Professional and articulate communication style

High standard of work and impeccable attention to detail

Scheduling meetings across global time zones and managing extensive calendars

Preparing meeting materials and following up on action items

Coordinating heavy domestic and international travel

Rolling high volume phone calls and responding to emails on behalf of the executive

Handling expense reports and reimbursements

Completing personal assistant tasks (running errands, booking appointments, managing personal calendars, etc.)

12+ years of experience in sponsorship marketing, talent & influencer partnerships, strategy, and/or brand management

Required Qualifications, Capabilities, And Skills

Preferred Qualifications, Capabilities, And Skills

Strong presentation and communication skills, ability to manage expectations with internal and external stakeholders across all levels

Manage team of talented employees to deliver business results leveraging entertainment and talent partnerships

Strong analytical and problem-solving skills

Excellent organizational and time management skills, with the ability to prioritize and handle multiple tasks simultaneously.

Minimum of 5 years of experience in the entertainment, fashion, or a similar industry, preferably in an executive support role.

Strong knowledge of the entertainment industry, including business practices, professionalism/confidentiality, and more.

Exceptional communication skills, both written and verbal, with the ability to interact confidently and professionally with individuals at all levels.

Manage and maintain confidential and sensitive information with the utmost discretion and professionalism.

Background supporting a high-level executive (such as C-Suite, President, Vice

Compensation is commensurate with experience from $90-150k + great benefits and 401k with match

Manage email inbox and draft professional correspondence

3-5 years of EA experience in a relevant fast-paced industry

Exceptional written and verbal communication skills

Strong knowledge of Google Calendar and Apple products

Work in tandem with the CEO’s other EA and Chief of Staff to provide seamless coverage

Proactively manage and monitor ongoing projects by tracking follow-up items and ensuring their completion on schedule

Minimum of 4 years of experience in an administrative or coordinator role

Excellent written and verbal skills

Discretion and experience handling sensitive/confidential information is a must

Schedule, arrange and facilitate meetings

Coordinate all domestic and international travel arrangements, including flights, ground transportation, hotels, visa coordination, etc.

Private event management: Organize and manage private dinners and events, overseeing catering, logistics, and ensuring a seamless experience for guests.

Bachelor's degree or equivalent experience preferred.

Collaborative mindset: Ability to work collaboratively within a small office setting, assisting the COS and supporting the Admin when necessary.

Longevity in assistant roles: Proven track record of staying with previous executive roles for an extended period, demonstrating dedication and loyalty.

Personal assistance: Provide support for personal matters, including managing personal appointments and handling sensitive and confidential information with the utmost discretion.

Meeting facilitation: Join calls and meetings with the Founder, taking detailed notes, tracking action items, and following up on outstanding tasks.

Highly motivated self-starter with excellent planning and time management skills

1-2 years of EA or related experience

Experience competing at an elite level (College, Semi-Pro, Pro, Olympics, Paralympics)

Outstanding verbal and written communication skills

Ability to think strategically and creatively, and to communicate such thoughts proactively and effectively

Ability to take initiative to drive creative thinking and share ideas

Excellent verbal and written communication, presentation, and relationship management skills.

Sales process management and opportunity closure.

Ongoing account management to ensure customer satisfaction and drive additional revenue streams.

Experience determining customer requirements and presenting appropriate solutions.

Prospect qualification and the development of new sales opportunities and ongoing revenue streams.

10+ year’s field sales experience experience within the SaaS or related industry.

Excellent attention to detail, great organizational skills, and solid judgment capabilities.

Extensive calendar management (of an ever-changing calendar); resolving any scheduling issues. Sustain a daily calendar of meetings and events.

Minimum 3+ years relevant work experience required in working in an executive assistant role supporting C-Level executives.

Equally strong written and verbal communication skills.

Advanced Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Dropbox, Zoom, Slack, Avaya Phone System.

Flexible hours as dictated by the needs of business for projects and meetings.

Handle phones, calendar and contact management.

Minimum 1 year of professional working experience preferably in an administrative function

Bachelor’s degree or equivalent work experience

Excellent writing, editing, grammatical, organizational and research skills

Prior television production environment experience

Liaison between Executive Producers and production staff regarding meetings, updates, and staffing.

Salary commensurate with experience - $55-85k range + top benefits, 401k with match, PTO

• Screen all communications to the VP of Creative, with a particular focus on email management

• Manage all travel arrangements, reservations and support while on the road and handle expenses

• Exceptional verbal and written communication skills

Executive Assistant to VP of Creative – Entertainment/Fashion Investment & Advisory Firm

• Prioritize the VP of Creative’s tasks and projects daily, monitor all emails, call list, documents, etc.

Strong organizational and time-management skills

Strong writing and editing skills, with experience drafting press releases and other PR materials

Bachelor's degree in Media, Communications, Public Relations, Marketing, or related experience is highly preferred

Excellent interpersonal and communication skills, with a professional demeanor

Manage CEO's calendar, schedule appointments, and coordinate travel arrangements

Data entry and reporting for investors and newsletters

Calendar management for primarily executive

Email correspondence among business management team

Management and coordination of family calendars

Compensation: Up to $100k DOE, benefits stipend

Location: This primarily a remote role with occasional days working from the principals home as needed

Building relationships with vendors and making industry connections