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Division Executive Assistant Jobs in California

Core Division Administrative Assistant
By Aspiranet At Clovis, CA, United States
Supervisory experience or well exhibited supervisory capacity.
Flexibility to manage the assigned workload in order to meet task deadlines either working individually or as a team player.
Meets all compliance requirements of federal, state, and country regulations by periodic sanction checks.
Supervise and provide guidance, support, and training to the Administrative Assistants in the Division offices.
Provide administrative support services for the Core Division Director:
Process mail (for Division and Core Division Director)
Executive Assistant ($100K) Jobs
By J.R. Berry Search Group, Inc. At Pasadena, CA, United States
Facilitating office management needs – ordering supplies, maintaining cleanliness, ordering lunches, etc.
3+ years of prior administrative experience
Comfortability with obtaining notary certification within one year of hire
Managing complex calendars and scheduling across time zones
Handling phone calls and email correspondence
Coordinating meeting logistics – setting up conference rooms, creating agendas and presentations, ordering catering, A/V setup, etc.
Executive Assistant Jobs
By Cuberg At San Leandro, CA, United States
Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.
Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
Conducts research and information gathering on behalf of the executive and prepares summaries and reports.
Develops positive and strategic relationships at all levels of the organization.
May be responsible for directing and deploying support staff or other resources
Executive Assistant Jobs
By Trademark Venues At Bonsall, CA, United States
Bachelor's degree in Business Administration, Communication, Hospitality Management or a related field (preferred but not required).
Proven experience as an Executive Assistant, Manager, or similar role supporting C-level executives.
Exceptional organizational and multitasking abilities, with a keen eye for detail.
Strong communication skills, both written and verbal.
Prior experience in the events or hospitality industry is a plus.
Competitive compensation package and benefits.
Executive Assistant Jobs
By State Center Community College District At Fresno, CA, United States
Office administrative and management practices and procedures.
Exercise tact and diplomacy in dealing with sensitive, complex and confidential student, employee, management issues and situations.
Applicable sections of the California Education Code and other applicable laws.
Type accurately at a speed necessary to meet the requirements of the position.
Employment Standards / Minimum Qualifications
Licenses, Certificates And Other Requirements
Executive Assistant Jobs
By BKM Capital Partners At Newport Beach, CA, United States
Manages CEO inbox and respond as a ghost writer on scheduling items or those you could help keep a process moving.
Works closely and effectively with the CEO to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.
Excellent written and verbal communication skills.
Strong work tenure: Five to ten years of experience supporting C-Level Executives, preferably in a legal/commercial real estate industries
Intermediate knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat Pro)
Working knowledge of MS Office (Word, Excel, PowerPoint)
Executive Assistant Jobs
By Warner Music Group At , Los Angeles $25.00 - $41.03 an hour
You have strong budgeting and project management skills including top-to-bottom event planning
5+ years in Project management experience desirable.
Will be an effective communicator with an advanced understanding of the executive functions and requirements
Manage highly sensitive, confidential information with the highest level of discretion
Coordinate department needs and initiatives with HR to enhance remote working
You have the ability to orchestrate and manage multiple overlapping meetings, projects, vendors
Executive Assistant Jobs
By 24 Seven Talent At West Hollywood, CA, United States
• Must have outstanding time management, the ability to prioritize tasks effectively and work under strict deadlines
• Manages logistics for meetings including organizing agendas, booking meeting rooms, preparing written materials, etc.
• Manages a complex business calendar.
• Manages confidential information as required.
• Ability to multi-task in a fast paced environment and organizational skills are imperative
• Excellent interpersonal and communication skills (written and verbal - this is a MUST)
Executive Assistant Jobs
By SAN DIEGO FREEDOM RANCH, INC. At Campo, CA, United States
Bachelor's degree or equivalent experience
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
Aid executive in preparing for meetings
Responding to emails and document requests on behalf of executives
Executive Assistant Jobs
By Zipline At South San Francisco, CA, United States
Manage complex calendars with an understanding of business priorities, including using your judgment to help manage their time.
5+ years of experience as an Executive Assistant supporting a member of an executive team. Bachelor's Degree preferred.
Excellent communication skills: You can clearly and strategically communicate verbally and in writing.
Organizational skills: You love being and keeping others organized and pride yourself on your attention to detail.
Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures.
Organize and facilitate large team meetings.
Executive Assistant Jobs
By NALS Apartment Homes At Santa Barbara, CA, United States
Manage multiple calendars via Outlook
Manage and plan company celebrations
Starting Compensation $28 - $29 an hour
Medical, dental, vision, and 401k employer match
Enjoy team development activities, including seasonal activities and parties
Cultivate professional relationships around the country
Executive Assistant, Wondery, Wondery
By Amazon Music At Culver City, CA, United States
Experience with executive level calendar management
2+ years of professional or military experience
Experience with domestic or international travel coordination
Experience with Microsoft Office products and applications
Experience in a fast-paced, high-tech company
Support two Wondery executives in helping them to be more efficient and more effective leaders.
Executive Assistant Jobs
By MML US Inc At , San Diego, 92101 $62,000 - $84,000 a year
Education and/or experience equivalent to a Bachelor’s degree from an accredited college or university with a focus in Business Administration/Management.
Possess strong written and verbal communication, administrative, and organizational skills.
Ability to work primarily in an office setting, but also remotely and while traveling.
Demonstrate significant flexibility in ability to manage time zones of various team members.
Proven work experience as an Executive Assistant or similar role for five or more years.
High proficiency in Microsoft Office suite and cloud database systems; particular skills needed in Powerpoint.
Executive Assistant Jobs
By Fabletics At , El Segundo, 90245 $74,100 - $110,000 a year
We encourage you to apply regardless of meeting all qualifications and/or requirements.
Minimum of 2-4 years of experience as a C-level executive assistant.
Superior skills in Outlook; additional expertise in other Microsoft 365 suite applications preferred, and canva a plus.
Confident communicator who brings excellent written and oral communication skills and strong follow-up.
Compensation, Benefits & Perks (Total Rewards)
Own communication and coordinate planning with external stakeholders in a timely and professional manner.
Executive Assistant Jobs
By Terminal49 At Berkeley, CA, United States
Exceptional organizational skills, project management and attention to detail
Future opportunity for light office manager responsibilities
Work closely with the Finance team on expense reports, policy compliance and budgeting
5+ years of related work experience
Extremely strong communication and interpersonal skills
Strong knowledge of G-Suite (bonus points for Notion and Linear power users)
Executive Assistant Jobs
By Coastline Equity At Gardena, CA, United States
Collaborate with the Office Manager to handle expense management, ordering, and restocking office supplies
Manage the CEO's calendar, schedule appointments, meetings, and travel arrangements
Manage, sort, and distribute incoming correspondence, determining importance, summarizing contents, and distributing to appropriate staff
Review, upload, and manage various reports, including purchase orders, invoices, work orders, and timesheets
Technical Capacity: Strong Microsoft Office knowledge
Foster a positive, professional, and customer-centric attitude, representing the company with coworkers, tenants, clients, and the public across all communication channels
Executive Assistant Jobs
By Esri At Redlands, CA, United States
Excellent written and verbal communication, attention to detail, and organizational skills
Strong customer service skills including the ability to effectively interact with all levels of staff and departments
Knowledge of SAP and Salesforce
6+ years of recent work history in an administrative field supporting large groups
Demonstrated ability to work in a complex department, maintain confidential relevant information, and interpret policies and guidelines
Ability to prioritize and work in a fast-paced environment on multiple tasks simultaneously with minimal supervision
Executive Assistant Jobs
By Saint Mary's College of California At Moraga, CA, United States
The name and contact information for three (3) professional references.
are prepared to support the mission of the College
Who is eligible for our insurance under our current policy
Executive Assistant Jobs
By Anthropic At , San Francisco, Ca
You are highly organized, detail oriented, and have excellent time management skills
Manage our CEO’s calendar and arrange meetings
You have experience scheduling events across multiple, busy calendars
You have strong communication skills, both written and verbal
Experience supporting an executive in a similar role before
Stipends for education, home office improvements, commuting, and wellness.
Executive Assistant Jobs
By The Sage Group (Bay Area) At Redwood City, CA, United States

Location: Redwood City ideal, but could possibly do Hybrid

Duration: 6 months to start with a high likelihood for extension or conversion to FTE

Are you looking for an exciting opportunity to join a fast-paced and dynamic team? We are looking for a Division Executive Assistant to provide administrative support to the Division Executive and their team. This is a great opportunity to work with a highly successful and innovative organization. If you are an organized and detail-oriented professional, we want to hear from you!

Division Executive Assistant Job Skills:

• Excellent organizational and communication skills
• Ability to multitask and prioritize tasks
• Proficiency in Microsoft Office Suite
• Ability to work independently and as part of a team
• Ability to handle confidential information
• Ability to work under pressure
• Excellent problem-solving skills
• Ability to take initiative
• Ability to work with minimal supervision

What is Division Executive Assistant Job Qualifications?

• Bachelor’s degree in business administration, management, or related field
• At least 3 years of experience in an executive assistant role
• Knowledge of office management systems and procedures
• Knowledge of customer service principles and practices
• Knowledge of administrative and clerical procedures
• Knowledge of principles and practices of basic accounting

What is Division Executive Assistant Job Knowledge?

• Knowledge of office management systems and procedures
• Knowledge of customer service principles and practices
• Knowledge of administrative and clerical procedures
• Knowledge of principles and practices of basic accounting
• Knowledge of business and management principles
• Knowledge of human resources principles and practices
• Knowledge of legal and regulatory requirements

What is Division Executive Assistant Job Experience?

• At least 3 years of experience in an executive assistant role
• Experience in customer service