Administrative Assistant Ii – Student Services Jobs in Moreno Valley, Riverside, California

Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.

Monitor adherence to contract terms.

Direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of routine tasks.

Develop reports and recommendations for appropriate action based on the analysis of gathered data.

Recommend and establish contract forms and procedures; monitor adherence to contract terms.

Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.

Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.

Develop reports and recommendations for appropriate action based on the analysis of gathered data.

Recommend and establish contract forms and procedures; monitor adherence to contract terms.

Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.

Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.

May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.

Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.

Develop reports and recommendations for appropriate action based on the analysis of gathered data.

Recommend and establish contract forms and procedures; monitor adherence to contract terms.

Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.

Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.

Direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.

Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.

Develop reports and recommendations for appropriate action based on the analysis of gathered data.

Recommend and establish contract forms and procedures; monitor adherence to contract terms.

Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.

Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.

Direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.

Follow up on all assignments delegated to subordinate managers as to status, completion, etc.

Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.

Wages at$23.00per hour with an annual increase possible

Surge Premium (GEO) of $3.00an hour

WorkMonday -Friday 8:00am –; 4:30 pmschedule, May need to adjust schedule for events being hosted onsite as needed.

Overtime available based on customer volume

Interpret and apply academic and financial aid policies and procedures within a higher education setting.

Interpret and apply academic policies and procedures within a higher education setting.

Admissions, enrollment, and testing requirements.

Oral and written communications skills.

Applicable sections of State Education Codes and other laws.

Interpret and explain rules, regulations, procedures, policies and catalogs regarding student admission, transcript evaluation, prerequisite requirements and special regulations.

Experienced working with web-based platforms that support office and project management and online communications with various audiences

Leading the procurement process and contract management for community-based reentry service providers;

Scheduling meetings, organizing documentation, and other administrative tasks to support ORJ management during procurement processes

Self-Management: Showing personal organization, self-discipline, and dependability.

Passionate about public service and values the professional and lived experiences of others

Experienced in providing excellent customer and administrative support to advisory bodies, external stakeholders, and the general public

I have not had education, training, or experience in performing this task.

Interprets policies, procedures, regulations, systems and precedents relating to assigned responsibilities.

I have had education or training in how to perform this task but have not yet performed it on the job.

Assists in planning, organizing, and maintaining budget activities and participates in the budget preparation process.

Researches and processes departmental documents, records and forms requiring contract interpretation and administration.

Gathers, tabulates, and analyzes administrative data and prepares reports.

Provides administrative support, including typing, filing, MIS reports, copying, etc. to management staff.

Represent management staff at meetings and take notes as needed.

A minimum of two years experience in an office environment performing a similar level of work required.

Prior health care experience preferred.

Ensures adequate level of supplies for department/division offices.

Maintains suspense file (Things to do...file).

Manages information utilizing appropriate manual or electronic systems.

Responds to patient and non-patient emergencies according to hospital policies and procedures and job requirements.

One (1) year of directly related work experience

Knowledge of computer systems and software used in functional area

Knowledge of the mechanical and electrical equipment handled by the department

Assembles, delivers, and picks up oxygen tanks.

Time Management & Coordination: Ability to prioritize rapidly moving deadlines and various tasks to meet department needs and manage personal workflow.

Certified Associate in Project Management (CAPM)

Four years of increasingly responsible office administrative or secretarial experience.

Equivalent combination of training and experience.

Microsoft Office Specialist Certification (Associate/Expert/Master)

Certified Administrative Professional (CAP) Certification

Must have excellent organizational, interpersonal, and time management skills.

Assist in audits of new student records to meet compliance requirements.

Proficient in Microsoft Office with intermediate to advanced Excel skills.

Must have prior administrative support experience

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

A highly competitive pay and benefits package

A highly competitive pay and benefits package

Professional opportunities in a growing organization.

An organization that values and appreciates its employees.

A strong community service culture.

Stanbridge University is an equal opportunity employer with values and appreciation for its employees.

Supports management of basic budgets and financial processes on assigned events or projects.

Bachelors’ degree with 3 years high-level administrative assistance experience including knowledge of university policies and procedures.

Keen organizational skills with strong attention to detail. Ability to review documents for accuracy and completeness is essential

Demonstrated, positive communication and interpersonal skills. Position requires regular interaction with interdepartmental staff, faculty members, students, and outside collaborators

Proficient computer skills (including Word, Excel, Outlook, PowerPoint, and Adobe) and internet research skills.

Job duties may be added or modified as needed.

Interpret and apply academic policies and procedures within a higher education setting.

Admissions, enrollment, and testing requirements.

Modern office practices, procedures and equipment. Oral and written communications skills.

Applicable sections of State Education Codes and other laws.

Interpret and explain rules, regulations, procedures, policies and catalogs regarding student admission, transcript evaluation, prerequisite requirements and special regulations.

Communicate effectively both orally and in writing.

Bachelor’s degree or combined experience/education as substitute for minimum education

Prior administrative and/or academic support services experience, as well as knowledge of financial aid programs.

Oversee the Dental School Admissions Office front desk and provide customer service to in person visitors, email, and phone correspondence.

Assist with student performance professional evaluation committee related tasks and activities.

Acts as staff support to academic committees; takes notes and records minutes. Functions as liaison between academic unit and university offices.

Knowledge of administrative office procedures and practices.

Knowledge of budget tracking and analysis.

Knowledge of English usage, spelling, grammar and punctuation, basic arithmetic, filing and record keeping procedures, and receptionist and telephone techniques.

Provides technical support to EOPS Program, book services and with cultural events.

Assists with the publication of the newsletter for EOPS students and coordinate distribution.

Designs and creates flyers, signs and banners.

Interpret and apply academic and financial aid policies and procedures within a higher education setting.

Interpret and apply academic policies and procedures within a higher educationsetting.

Admissions, enrollment, and testing requirements.

Modern office practices, procedures and equipment.Oral and written communications skills.

Applicable sections of State Education Codes and other laws.

Interpret and explain rules, regulations, procedures, policies and catalogs regardingstudent admission, transcript evaluation, prerequisite requirements and specialregulations.

Clinical skills and experience with short-term therapy approaches.

Significant knowledge of and experience making discerning judgments regarding complex ethical and legal issues.

Preferred Qualifications and Specialized Skills

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation.

Experience and clinical effectiveness with Latinx communities and individuals.

Experience with outreach and destigmatization efforts in Latinx and multi-racial communities.

Great customer service skills and experience

Experience working with community college students

Experience working in a fast paced office with busy phone and busy front counter

Familiarity with basic office technology and software

San Diego Community College District

historically marginalized and minoritized populations