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Administrative Assistant – Administrative Services Jobs in Suffolk, Massachusetts

Administrative Assistant (719700) Jobs
By MashPoint - Technology & Staffing At Boston, MA, United States
Receives and manages incoming calls while recording accurate messages.
Responsible for scheduling, document control, and office administration, and organizational needs.
Research projects, drafting documents, and routing for documents for approval.
Collects and analyzes data and information and provides MBTA Leadership with a course of action.
Maintains office supply inventory by monitoring the stock to determine inventory levels and confidential employee records.
Evaluate new office products and provide recommendations to Department Leadership.
Administrative Assistant (717395) Jobs
By MashPoint - Technology & Staffing At Boston, MA, United States
Tasks will be to collect and review billing information from the Finance Department and complete and track PSLF forms.
Have to perform data entry.
Must be having experience of photocopying and scanning.
Working experience of Word processing, MS Excel, Microsoft 365, PDF (Adobe Acrobat, etc.)
Note: Possibility of extension to 1 year project, depending on the scope of the project.
Must be well versed in doing video conferencing (Zoom, Teams, etc.)
Administrative Assistant (713925) Jobs
By MashPoint - Technology & Staffing At Boston, MA, United States
Primary responsibilities include processing licensing applications, license renewals, scanning documents, and data entry.
Excellent written and oral communication skills are essential.
Problem-solving skills are a plus.
Seeking a candidate to provide administrative and clerical support for the public safety licensing program.
Expected to work onsite during regular business hours, Monday through Friday, 8:45 am to 5:00 pm.
Proficiency in all Microsoft Office applications is required.
Administrative Assistant-Retina Jobs
By Ophthalmic Consultants of Boston At Boston, MA, United States
Two years of experience in high volume professional/medical environment preferred.
Experience in customer support and services.
Excellent communication skills, tact and diplomacy.
Demonstrated skill in organizing, planning and prioritizing.
Provides a high level of administrative support.
Maintains control of and orchestrates physician’s clinical and surgical schedule, outside commitments and meetings.
Administrative Assistant - $55K-$65K
By Kennison & Associates At Boston, MA, United States

This award winning architecture and design firm in Boston is seeking an Administrative Assistant to work closely with the Partner's EA/Office Manager. This is a hybrid role where the AA will get ...

Administrative Assistant Jobs
By City of Boston At Boston, MA, United States
Strong knowledge of Microsoft Word, Excel, Access and PowerPoint preferred.
Full working knowledge of Hansen Permitting Software, iNovah Cashiering, and Microsoft Office preferred.
Supervises and monitors administrative staff at CO/CI Counter.
Oversee the administrative support for the Certificate of Occupancy and Annual Certificate of Inspection processes.
Collaborate with the Chief Building Inspectors to schedule inspections throughout the year for license renewals.
Responds to inquiries related to Certificates of Inspection and Certificates of Occupancy.
Sr. Administrative Assistant Jobs
By IT Trailblazers LLC At Boston, MA, United States
Candidates should have demonstrated prior administrative experience, including experience creating reports and related MS Office Suite Tools.
In addition, the candidate will assist with the creation of an online filing system.
creating reports and related MS Office Suite Tools.
Sr Administrative Assistant Jobs
By Blue Cross Blue Shield of Massachusetts At Boston, MA, United States
Excellent organizational, and time management skills
Coordinates executive business travel itineraries), expense report management, and the procurement of supplies, services and equipment as needed.
Plans and manages communications from the CIO to ensure a smooth flow of work tasks and support.
Manages incoming material and data and briefs the CIO regarding important issues or conflicts, as necessary.
Proactively manages conflicts, delays, or cancellations on multiple calendars
Manages the weekly Staff Meeting agendas and logistical elements of the meetings, and actively participates- takes minutes as needed.
Administrative Assistant - $70K-$80K
By Kennison & Associates At Boston, MA, United States

Great Administrative Assistant opportunity (hybrid) supporting the Director of Business Development and National Accounts Sales Managers at this successful investment management firm in Boston. The ...

Administrative Assistant Jobs
By Autism Behavioral Center At Berlin, MA, United States
Health Dental & Vision Benefits offered
Additional responsibilities as assigned by Billing Supervisor and Director of Operations
Knowledge of medical CPT coding and Category I codes preferred but not required
Experience with insurance carriers including Medicaid preferred but not required
Excellent verbal and written communication skills
Initial & concurrent authorization requests
Administrative Assistant Jobs
By SchureMed At Abington, MA, United States
Knowledge of office management systems and procedures
Excellent time management skills and the ability to prioritize work
Anticipate the needs of others to ensure their seamless and positive experience.
Working knowledge of office equipment, like printers and fax machines
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Administrative Assistant Jobs
By Akkodis At Springfield, Massachusetts Metropolitan Area, United States
Bachelor's degree or equivalent experience
Strong interpersonal, customer service and communication skills
Handle and coordinate active calendars
Ensure file organization based on office protocol
Provide ad hoc support around office as needed
Proficient in Microsoft Office suite
Administrative Assistant Jobs
By KNF&T Staffing Resources At Woburn, MA, United States
3-5 years of relevant administrative support experience, preferably in a higher education or academic setting.
Manage calendars, coordinating and scheduling meetings while addressing conflicts proactively and in real-time. Identify and reserve appropriate meeting space.
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities with meticulous attention to detail.
Strong problem-solving skills and a proactive and resourceful approach to tasks.
Professional demeanor and strong interpersonal skills.
Administrative Assistant Jobs
By Bridgewell At Lynn, MA, United States
Event coordination experience is a plus, as is familiarity with training/Learning Management Systems.
Competent in technology to include the ability to coordinate entry into a data management system and use Microsoft Office products proficiently.
Experience working in an office setting and human service organization(s) preferred.
Strong writing skills and verbal communication skills.
Attend workshops as requested, ensure preparation of materials for workshops and complete close out and follow-up reporting of workshops.
Communicate with employees, seminar registrants and community members to answer questions about upcoming trainings.
Administrative Assistant Jobs
By GREEEN LIFE MUSIC GROUP LLC At Brockton, MA, United States

Experience with data entry. Microsoft word,Excel Docs. for budget management and tracking. Filing notes for business meetings,etc.

Administrative Assistant Jobs
By One Medical At Newton, MA, United States
At least 1 year of experience in high touch customer or patient facing roles
Strong written and verbal communication skills
Experience working on collaborative, diverse and feedback-driven multi-disciplinary teams
All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc
Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously
Paid sabbatical after 5 and 10 years
Administrative Assistant Jobs
By Haddad Subaru At Pittsfield, MA, United States

Automotive office experience, vehicle registrations, pay will be based on experience

Assisting with office duties to include vehicle registrations.

Administrative Assistant Jobs
By EDEN At Somerville, MA, United States
Excellent time management skills and the ability to prioritize work
Knowledge of office management systems and procedures
Experience in QuickBooks, payroll (Gusto), employee benefits, and corporate taxes
Manage Accounts Payable and Accounts Receivable
Manage travel arrangements for the team such as booking flights, cars, hotels, and restaurant reservations
Minimum 5 years of experience in administrative assistant roles is required
Administrative Assistant Jobs
By The Nemasket Group Inc. At Mattapoisett, MA, United States
Prior event planning or experience in fundraising or donor management is highly desirable.
Internal maintenance and management of the phone system.
High school diploma or equivalent; additional relevant certifications or qualifications are a plus.
Three years of experience may be substituted for a degree
Proven experience as an administrative assistant or in a similar role, preferably within a non-profit organization.
Excellent written and verbal communication skills, with keen attention to detail.
Administrative Assistant Jobs
By Alliance Realty Management LLC At Dedham, MA, United States

Highly organized, tech savvy, self motivated. Not overly concerned with years of experience or qualifications. Looking for someone professional, driven, able to keep to a schedule and be on time, and ...