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Training Records Support Specialist

Company

City of Aurora, CO
Address , Aurora, 80016, Co
Employment type FULL_TIME
Salary $25.90 - $32.38 an hour
Expires 2023-07-18
Posted at 11 months ago
Job Description
JOB LOCATION
Capstc Police 25950 E Quincy Ave Aurora, Colorado 80016-2026
City of Aurora, Colorado

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
Why Work for Aurora?
  • Well-Funded General Employees Retirement Plan
  • Light rail station minutes away
  • Competitive total compensation package
  • Access to innovation workspaces
  • Make a difference in the lives of real people every day
  • On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
  • Diverse community
PRIMARY DUTIES & RESPONSIBILITIES
The hiring range for this position is $25.90 - $32.38 hourly.
OVERVIEW OF POSITION / DEPARTMENT
The Training Records Support Specialist of the City of Aurora Police Department is responsible for the gathering, maintaining, archiving, and reporting of all training records. This position supports the department's training efforts and reports directly to the Training Bureau Command Officer.
  • Collection, archival, and audit of all department training lesson plans and supporting documentation
  • Prepares information for internal purposes that may be used for outside presentation at meetings
  • Recommends and establishes new records management systems as needed
  • Heightened responsibility for oversight, management, and reconciliation of member's training hours
  • Develop reports for LMS compliance
  • Training manager for Learning Management System (LMS)
  • Receives and responds to requests for information, i.e., Colorado Open Records Act (CORA), City Attorney, and Internal Affairs, etc., requests for training records
  • Performs other related duties as assigned
  • Manage Colorado POST reporting and compliance
  • Develops, maintains, verifies, and evaluates existing training records systems
UNIT SPECIFIC RESPONSIBILITIES
  • May be called to testify to the integrity of the record-keeping process, the chain of custody, and the storage system
  • Attend appropriate and necessary meetings, as required, to complete duties and responsibilities
  • Works closely with training leadership in all duties and responsibilities
  • May be privy to confidential legal documents and proceedings
  • Identifies and reports discrepancies in training reconciliation
  • Complete ongoing paperwork requirements for P.O.S.T. certification
  • Processes documents and reports
  • Perform Notary duties for the APD
MINIMUM QUALIFICATIONS & WORKING CONDITIONS
Education:
  • High school diploma or GED
Experience:
  • Three years of related experience in records management, including data entry, various applicable software applications, etc
Preferred Qualifications:
  • Preferred, but not required, previous experience working in a law enforcement or legal environment
Knowledge:
  • Understanding of statutory requirements for law enforcement record keeping
  • Knowledge of office practices and procedures
  • Knowledge of Colorado POST recording and reporting procedures
  • Advanced knowledge of business English, spelling, and math
  • Microsoft Office Suite
  • General office equipment and personal computers with related software applications
  • Manual and computer filing systems
Skills:
  • Strong interpersonal and organizational skills
  • Composition, grammar, and spelling
  • Ability to present reports both internally and to external audiences
  • Efficiently and accurately key information using a keyboard and abilities in performing data entry
  • Demonstrate proficiency in computer applications, including word processing, spreadsheets, report generation, and maintenance of databases
Abilities:
  • Maintain confidentiality
  • Understand, interpret, and apply department or division policy and procedures
  • Communicate effectively verbally and in writing
  • Work independently
  • Handle stressful situations with tact and diplomacy
  • Establish and maintain effective working relationships with employees, citizens, and other stakeholders
  • Plan, organize, and prioritize work assignments
  • Work well under pressure and meet deadlines with little supervision
  • Understand oral and written instructions
Licenses and Certifications Required:
  • Notary Certificate
Licenses and Certifications Requested:
  • Drivers License
  • Defensive Driving completed through COA within six months of employment
Essential Personnel:
  • When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.
Physical Demands:
  • Frequent speech communication and hearing to maintain communication with employees and citizens
  • Medium work that involves moving no more than 40 pounds with or without assistance at a time
  • Vision to read and interpret reports, documents, and other written information
  • Occasional Standing/Walking- Occurs up to 31 minutes to 2.5 hours per shift
  • Hand/eye coordination to operate a computer keyboard
Work Environment:
  • Works primarily in a clean, comfortable office/cubicle environment with shared equipment
Equipment Used:
  • Frequently uses computer keyboard and telephone, fax machines, and copier
  • This position may require the incumbent to occasionally use personal equipment (e.g., vehicle, cell phone, tools, etc.) in the course of their employment
Background check is required.
For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application.
The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.
Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.