Surgery Scheduler Jobs

Position Summary

This position is primarily responsible for educating and communicating with patients on what to expect during surgical procedures and ensuring scheduled surgeries are appropriately coordinated with medical insurance.

Essential Duties and Responsibilities

Administrative

• Serve as liaison between hospital and equipment vendors to insure equipment is available as appropriate.
• Communicate with referring physician (via letter/fax) explaining preoperative requirements and obtaining medical clearance.
• Work with practice manager to insure appropriate amount of surgical blocks/availability. Move clinic patients as necessary to accommodate surgery.
• Notify patient’s insurance and perform necessary preauthorization or precertification.
• Work with hospital for scheduling special procedures such as nephrostomy tube placement in interventional radiology.
• Educate patient on procedure, give preoperative and postoperative instructions, and schedule appropriate labs and clearance.
• Schedule patient for surgery, by determining best time for patient, physician and hospital/Surgi-Center availability.

Supervisory Requirements

This position has no supervisory requirements.

Educational Requirement

• Required: High school diploma or General Education Degree (GED) or equivalent combination of education and experience.

Experience

• 1-2 years related experience and/or training.

Licenses and Certifications

• N/A

Qualifications

To perform this job successfully, an individual must be able to adequately perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Communication Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

Reasoning Skills and Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, areas, circumference, and volume. Ability to able concepts of basic algebra and geometry.

Additional Qualifications

To perform this job successfully, an individual should have the following general knowledge:

• Knowledge of accepted medical terminology as related to the urological field required.
• Exceptional organization skills required.
• Excellent computer skills required. Specific knowledge of Electron Health Records (EHR) Software and Practice Management (PM) Software is strongly preferred.

Knowledge Requirements

To perform the job successfully an individual should demonstrate the following competencies:

• Document Use: Finds, understands or enters information (e.g. text, symbols, numbers) in various types of documents, such as tables or forms.
• Innovation/Initiative: Use information from variety of sources, indentifies immediate action needed to address current issues, seizes the opportunity to enhance performance and advance horizontal/vertical goals. Attends to imminent issues while maintain an awareness of emerging opportunities.
• Creative Thinking: Discovers new opportunities and solutions for problems by looking beyond current practices and using innovative thinking.
• Reading: Understands materials written in sentences or paragraph (e.g. letters, manuals.).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; stand, walk and use their hands to complete various tasks. The employee is occasionally required to react quickly with hands and arms. The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl.

The employee must frequently assist in lifting and/or moving the body weight of an adult patient. Specific vision abilities required by this job include distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

While performing the duties of this job, the employee is not exposed to extreme outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions. On occasion the employee could be exposed to fumes or airborne particles.

The noise level in the work environment is usually moderate as found in an office environment.

Comments

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.