Sr. Executive Assistant - Legal

Requisition : 75310

PSEG Company: PSEG Services Corp.

Salary Range : $ 70,200 - $ 115,800

Incentive : PIP 10%

Work Location Category : Remote Local

PSEG operates under a Flexible Work Model where flexible work is offered when job requirements allow. In support of this model, roles have been categorized into one of four work location categories: onsite roles, hybrid roles that are a blend of onsite and remote work, remote local roles that are primarily home-based but require some level of purpose-driven in-person interaction and living within a commutable distance, and remote non-local roles that can be effectively performed remotely with the ability to work in approved states.

PSEG offers a unique experience to our more than 12,000 employees - we provide the resources and opportunities for career development that come with being a Fortune 500 company, as well as the attention, camaraderie and care for one another you might typically associate with a small business. Our focus on combatting climate change through clean energy technology, our new net zero climate vision for 2030 and enhanced commitment to diversity, equity and inclusion; and supporting the communities we serve make this a particularly exciting time to join PSEG.

Job Summary

As a Sr. Executive Assistant for the Chief Legal Officer you will perform a wide variety of administrative and operational tasks which are diversified and often highly sensitive or confidential in nature. You will directly support and be a key strategic partner of the executive vice president and general counsel as well as support two vice presidents in the legal and compliance departments. This position requires an organized self-starter who can effectively support and represent these executives with integrity in this high paced legal and compliance environment. This position requires a proactive problem solver with the ability to work well under deadlines and who has strong time-management skills and meticulous attention to detail.

Job Responsibilities

• Cultivate relationships with internal and external stakeholders and effectively interact with PSEG employees and executives, elected and appointed government officials and their staff as well as other key stakeholders as needed for scheduling, and escalation
• Organize and prepare legal reports including gathering updates from department lawyers on legal cases and liabilities
• Work independently on assignments using judgment and initiative on sensitive and privileged materials and topics
• Handle all travel arrangements including flights, hotels, ground transportation; obtain visas, passport renewals, or any other travel documents
• Strategic calendar management - Proactively manage personal and work priorities and availability including complex calendar of in person and virtual meetings and schedules including planning, scheduling, and effectively managing scheduling conflicts
• Resolve expenses and reconcile monthly corporate card transactions.
• Ensure department administrative tasks are managed and reported to leader, i.e.: training, time entry, leaves of absence, committee initiatives, volunteer events, etc.
• Attend meetings when needed to take notes and action follow up items
• Work overtime, nights, holidays and on weekends with short notice
• Research and gather the necessary information or background the leader needs for meetings and stakeholder conversations
• Travel and provide on location support as needed
• Assist and mentor other administrative assistants in department
• Review data and compile reports as necessary
• Research, coordinate, and create material and data for meetings, special projects and other functions, including assisting in the preparation of presentation materials, such as visual aids.
• Maintain electronic records ensuring information is organized and easily accessible

Required

Job Specific Qualifications

• Efficient problem solver and decision maker and remain calm under pressure
• Proficiency w/digital communication tools and video conferencing technology - able to maintain virtual and in person work spaces
• High school diploma or equivalent
• Possess a 24/7 mindset and does whatever it takes to get the job done
• Experience as primary support in a fast-paced, high volume environment, supporting directors and above
• Strong emotional intelligence, possess both IQ + EQ, self-awareness and situational awareness
• Effective self-starter - able to prioritize and re-prioritize tasks as priorities change and handle multiple projects and tasks simultaneously
• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges
• Ability to learn SAP or similar enterprise management system
• Excellent written and verbal communication skills
• Experience with PC applications, such as Microsoft Office Suite (Word, Excel and PowerPoint) and other applications/systems - including web based systems

Desired

• Legal skills such as paralegal certificate, legal secretarial experience or similar

Minimum Years Of Experience

Education

High School

Certifications

Disclaimer

Certain positions at the Company may require you to have access to Part 810-Controlled Information. Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information. Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made. If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.

Candidates must foster an inclusive work environment and respect all aspects of diversity. Successful candidates must demonstrate and value differences in others' strengths, perspectives, approaches, and personal choices.

As an employee of PSE&G or PSEG LI, you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations.

Certain positions at the Company may require you to have access to 10 CFR Part 810 controlled information. If the position does require access to this information, the Talent Acquisition representative will provide further details upon making an offer.

PSEG is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legally protected characteristic. Legally protected characteristics include race, color, religion, national origin, sex, age, marital status, sexual orientation, disability or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals.

Business needs may cause PSEG to cancel or delay filling position at any time during the selection process.

This site (http://www.pseg.com) is strictly for candidates who are not currently PSEG employees. PSEG employees must apply for jobs internally through emPower which can be accessed through sharepoint.pseg.com by clicking on the emPower icon, then selecting careers.

People With Disabilities

PSEG is committed to providing reasonable accommodations to individuals with disabilities. If you have a disability and need assistance applying for a position, please call 973-430-3845 or email [email protected]. If you need to request a reasonable accommodation to perform the essential functions of the job, email [email protected] . Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.

ADDITIONAL EEO/AA INFORMATION (Click Link Below)

Know your Rights: Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf)

Pay Transparency Nondiscrimination Provision

Diversity at PSEG: Equal Opportunity Employer

PSEG is an equal employment opportunity employer and makes employment decisions, including but not limited to, hiring, firing, promotion, demotion, training, and/or compensation, on the basis of merit. Employment decisions are based on an individual's qualifications as they relate to the job under consideration. PSEG's policy prohibits unlawful discrimination based on sex (which includes pregnancy, childbirth, breastfeeding, or related medical conditions, the actual sex of the individual, or the gender identity or gender expression), race, color, religion, including religious dress practices and religious grooming practices, sexual orientation, national origin, ancestry, citizenship, marital status, familial status, age, physical disability, mental disability, medical condition, genetic information, protected veteran or military status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations.

Need to request an accommodation?

If you have a disability and need assistance submitting your resume, applying for a position or registering for a test, please call 973-430-3845. Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.

PSEG is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of the Company, including supervisors and co-workers.