Sr. Administrative Manager Jobs

The Berman Institute of Bioethics (BI) seeks a Sr Administrative Manager to lead and direct its administrative, financial, and operational activities on a day-to-day basis. The position will work in close collaboration with the Director of Finance and Administration (DOFA) and Institute Director to achieve short- and long-term Berman Institute initiatives and goals for practice, teaching, and research. The position requires continuous quality improvement and a customer service-focused approach to provide leadership focused on maintaining a climate that supports faculty, staff, students, and the larger Berman Institute community. The Institute houses approximately 45 affiliated faculty, 19 staff, 25 students (graduate and Ph.D.), and 6 postdoctoral fellows, and administers approximately $8 million in domestic and international sponsored projects as well as an endowment, gift, and academic revenue annually.
Direct responsibility over finance, grant and contract activity, human resources, and compliance. Provides guidance to faculty and staff on business practices and plans to achieve desired outcomes both in terms of daily operations and sponsored projects. In conjunction with the DOFA, ensure that financial and administrative policies, processes, and controls are properly designed, implemented, and adhered to.
This position requires exceptional communication skills as well as the ability to build and maintain effective relationships both internal to JHU and externally.
Specific Duties & Responsibilities
Planning
In conjunction with the DOFA and Institute Director, formulate overall planning for sustainable growth and continued financial stability. Under the direction of the DOFA assure incorporation of new advances and technological initiatives in research and education.
As outlined by the strategic planning process, participate in short and long-range planning for evaluation of new and existing research and educational programs; assessment of facility requirements; funding and staffing needs.
In support of goals set by both BI and JHU leadership assist with the new Henrietta Lacks building process.
Organizing and Implementing:
Develop and maintain a sound management structure, operating policies, procedures, and staffing to meet the operational needs of the Institute.
Direct the administration of grants, support the development and preparation of major research proposals and develop and review proposals from a financial and administrative perspective providing a lean business approach to related programmatic scope of work.
Develop standards of performance for BI activities, monitor performance and implement corrective actions as necessary.
Managing
Monitor accomplishment of agreed upon objectives for the finance and administration team. Where appropriate, institute corrective actions including reallocating resources, reprioritizing, and/or recommending modifications/variance to established plans or budgets.
Monitor use of resources in accordance with plans and budgets and provide reports to managers and supervisors to assist their control of resources in their areas of responsibility.
Establish administrative policies for the Institute that guide the actions of managers and supervisors and provide guidelines for decision making, ensuring compliance with University directives and Federal and State laws and regulations.
Assign space utilized by all staff and managed related I.T. and equipment needs and research programs and assist in future space planning in conjunction with DOFA.
Oversee and manage Berman Institutes Facilities & Maintenance requests
Responsible for management of (review and approval) for Berman Institutes Financial/HR/Operational workflows; Concur, ISRs, OMT requests, Shopping Carts, TimesheetX, COEUS, etc.
Climate Setting & Leadership
Conduct oneself in a manner to achieve results in a way consistent with organization values and to provide constructive examples for others to do likewise.
Establish timely and effective communications with all BI constituents to keep them aware of important information and to receive information and feedback from them.
Maintain an active role in the JH community as a representative of BI and to represent the organization to both internal and external constituent groups in such a manner as to enhance the image of the Institute and to further its objectives. This may include assignment on University wide committees.
Develop positive employee relations and communications through consistent interaction with all employee groups.
Quality Assurance/Improvement
Monitor compliance with policies and procedures. Develop protocols to ensure international compliance is monitored also.
Establish and monitor service delivery standards for the Institute that are sensitive to faculty, staff, and student needs; and which ensure the effective day-to-day operations of the Institute.
Act as an administrative liaison to ancillary services, such as Research Accounting, Human Resources and JHURA
Assess and periodically updates the status of infrastructure in the Institute that supports research, teaching and practice activities and develops plans for maintaining and improving resources, including computing, communications and academic support.
Human Resources Management
In close collaboration with the DOFA, Direct the overall human resources and organizational development goals of the Institute, ensuring that all personnel management functions are successfully performed, including recruitment and retention, employee relations, grievances, employee on-boarding, career development and the equitable administration of compensation programs.
Ensure that all human resources activities are carried out consistent with University personnel policies.
Collaborate with Central HR when specialized support is needed in the areas of employee relations, compensation, recruitment or leave/records management.
Financial Management
Directs day to day fiscal management for sponsored research, gifts, general funds, endowments and petty cash funds.
Assists DOFA with preparation of quarterly budget variations and five-year budget projections.
Administer Institute budget during the course of the fiscal year. Works with finance team to project salary support on a continuous cycle to alleviate funding gaps by addressing potential shortfalls as far in advance as possible.
Prepares five-year financial projections for sponsored research to anticipate changes in overall funding impacting faculty and staff in close collaboration with DOFA
Prepares five-year projections for student enrollment and scholarship support to provide insight into faculty size and composition needed and anticipate revenue and expenses in close collaboration with DOFA
Other duties as required.
Minimum Qualifications
Bachelor's Degree in Business, Finance, Accounting or other related field.
Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.
Master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Minimum of seven years of progressively professional-level administrative and financial experience required, including five years of supervisory experience and five years of financial management experience.
MBA, MHA, MPH,other related fields are strongly preferred. Previous experience in an academic setting is preferred.
Knowledge of university financial administration preferred.
Classified Title: Sr. Administrative Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $71,230-$97,880-$124,510 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: 37.5
Exempt Status: Exempt
Location: Hybrid/School of Public Health
Department name: Berman Inst of Bioethics-Research/Prog
Personnel area: Academic and Business Centers
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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Accommodation Information
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The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
To apply, visit https://jobs.jhu.edu/job/Baltimore-Sr_-Administrative-Manager-MD-21205/1003432800/
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