Administrative Manager Jobs

Johns Hopkins Carey Business School is seeking an Administrative Manager . This position will support the school's faculty and Centers in their research, teaching, and service activities. This role is a key leadership position responsible for managing OFR operations and staff. The primary responsibilities include team leadership, budget oversight, faculty support, academic support, and administration of policies and processes relevant to faculty. This position reports to the Associate Dean for Faculty Affairs (ADFA) and collaborates closely with other Carey School departments and all faculty.
Specific Duties & Responsibilities
OFR Department Management (50%)
Manages day-to-day operations for all OFR activities.
Manages timekeeping for exempt and non-exempt OFR employees, as prescribed by University policy, for accuracy and completeness.
Provides direction and leadership to the OFR department and Carey Centers staff in the performance of their duties, establishing work priorities, achieving school initiatives, professional development, and performance feedback.
Establishes annual departmental goals and monitors their accomplishment during the year.
Creates a work environment within OFR to foster a dynamic, collaborative, learning-oriented, high-functioning team, upholding Carey's values.
Trains staff on select new areas and initiatives in collaboration with the ADFA.
Reviews and sign all thank-you letters for guest speakers as a proxy for the Vice Dean for Faculty & Research (VDFR).
Works with the Operations department for facility matters for the OFR suite(s).
Travels occasionally between Harbor East and Washington D.C. campuses to support OFR initiatives.
Provides evening and weekend support, as needed, to manage specific OFR activities.
Faculty Support Activities (20%)
Works with the ADFA and VDFR to create an effective, supportive, and collaborative environment for faculty.
Reviews and signs as a proxy for the VDF all requisition forms submitted by faculty to purchase equipment and office supplies.
Manages faculty office allocations with Operations, IT, and Telecom departments and external contractors.
Oversees hotel space for FT & Adjunct faculty and office assignments for Visiting Scholars, faculty, and students.
Department Budget Management (15%)
Prepares the annual departmental budget for the VDFR's approval.
Oversees OFR expenditures during the year to ensure budget compliance.
Approves all expenses paid via Procurement Card (PCard) for the OFR department and faculty.
Reviews and oversees monthly budget reconciliations prepared by the OFR Budget Analyst.
Reviews and signs all invoices, purchase orders, non-employee reimbursements, and reimbursements for staff via SAP Concur.
Department Events & Activities (15%)
Supports the planning and coordination of OFR and faculty-related events, meetings, workshops, and academic conferences.
Works with Carey's Department of Events Management team to oversee the process for larger events (Tier 1 & 2), such as academic conferences, workshops, and meetings/retreats.
Works with Carey's Operations/Department of Events Management teams as primary POC for faculty engagement and venue stage setup for graduation.
Minimum Qualifications
Bachelor's Degree in Business, Finance, Accounting or other related field.
Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.
Master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Prior supervisory experience preferred.
Classified Title: Administrative Manager
Working Title: Director, Office of Faculty and Research Administration
Role/Level/Range: ATP/04/PD
Starting Salary Range: $61,070-$83,900-$106,710 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Hybrid - M-F; 8:30am-5pm with some weekends as needed
Exempt Status: Exempt
Location: Hybrid/JH at Harbor East
Department name: Faculty & Research Administration
Personnel area: Carey Business School
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
To apply, visit https://jobs.jhu.edu/job/Administrative-Manager/1030768400/
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