Sr Administrative Assistant Jobs

This position provides advanced administrative support and facilitates efficient operations for the assigned department(s) and its senior leadership by performing a variety of clerical and administrative tasks
Responsibilities

• Coordinate conference calls and multi-stakeholder meetings, including organizing speakers, material collation, space and catering needs, and travel arrangements for incoming staff and guests as needed.
• Draft, produce, and proofread a variety of correspondence, including documents and emails with minimal oversight.
• Maintain or assist in maintaining calendars for senior leadership with limited or no supervision.
• Answer calls and and respond to inquiries, take messages, or route calls accordingly; serve as an advanced resource for department information and operations.
• Maintain confidentiality of all sensitive information using appropriate discretion and judgment
• Create or update presentation materials.
• Use standard word processing and spreadsheet software to enter and track data, as well as produce documents, spreadsheets, charts and graphs; apply excellent attention to detail.
• Locate, assemble, edit and summarize material, information and data as requested.
• Coordinate information for interviews, hiring and the performance review processes.
• Record, distribute, and store meeting minutes and other meeting materials.
• Establish and maintain effective working relationships with internal and external contacts.
• Prepare agendas and schedules for meetings with minimal supervision; collect, prepare, and distribute appropriate materials for meetings.
• Compile, organize, and submit expense reports and invoices for payment.
• Welcome and respond to in-person visitor questions.
• Support complex internal and external committees.
• Coordinate travel arrangements and training needs of department staff.
• Respond to and resolve administrative inquiries and questions, often involving coordination with other departments.
• Request and maintain office supplies and coordinate maintenance of office equipment's and facility's needs.
• Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.
• Coordinate and schedule meetings and appointments as needed.
• Organize and maintain files to assure timely retrieval of information.

Knowledge, Skills And Abilities Required

• Strong grammar, spelling and proofreading skills
• Ability to effectively manage multiple responsibilities with changing priorities
• Advanced skills in Microsoft Office Suite or related software; project management software may be helpful
• Excellent organizational and record keeping skills; strong attention to detail
• Excellent verbal and written communication skills, including business writing skills
• Strong interpersonal and customer service skills
• Advanced understanding of clerical and operational procedures and systems such as recordkeeping, filing, and department workflows
• Ability to take the lead role on special projects
• Ability to use good judgment and take initiative, with minimal supervision

Education And/or Experience

• Minimum 3 years' experience in an administrative role, preferably supporting senior management positions
• Must be a US Citizen
• Experience working with clinics, healthcare, or health insurance helpful (preferred)

Equal Employment Opportunity Policy
Talent Advisory Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.