Special Events Coordinator Jobs

Planned Parenthood California Central Coast (PPCCC) values diversity, equity, and inclusion. We believe we are most impactful when people with a wide range of backgrounds, experiences, and identities come together with common purpose. We are committed to advancing health equity in communities along the Central Coast and we are taking focused steps to become an organization where every person feels a genuine sense of belonging. With this focus, we strongly encourage Black, Indigenous and People of Color (BIPOC) and members of the LGBTQ+ community to apply and help serve the needs of our communities.

PPCCC is a trusted provider of high-quality, affordable reproductive health care along California’s Central Coast. Each year, PPCCC provides 35,000 people on the central coast with health care services; including sexually transmitted infection testing and treatment, birth control, breast and cervical cancer screenings, vasectomies, and safe and legal abortion care at our six health center locations. PPCCC also provides comprehensive sexuality education programs to help adults and teens make healthy decisions, prevent unintended pregnancies, and avoid sexually transmitted infection.

Job Summary

The Special Events Coordinator provides oversight and coordination for events that raise funds to support Planned Parenthood California Central Coast and Planned Parenthood Central Coast Action Fund. These events include the annual Book Sale, Birds and Bees Bash, Choice Affairs, Politics, Sex & Cocktails, and Rock and Roe. In addition to working with agency staff, this position engages and coordinates volunteers in the planning and implementation of events.

Essential Functions

• Works in collaboration with the database staff to ensure that all data regarding the financial support for the event, is accurately maintained in the Development database
• Operations with regard to volunteer feedback, giving capacity, and interests
• Plan and executes agency special events on behalf of the Philanthropy Department
• Establishes volunteer committees to support all event aspects, inclusive of sponsorship solicitation. Works to ensure the volunteer experience is successful and productive. Shares volunteer information as appropriate, particularly with the Director of Philanthropic
• Other duties as requested
• Manages data regarding event giving
• Oversees and coordinates all marketing, communications and media related to events
• Recruits, coordinates, and facilitates volunteer engagement for special events
• Collaborates with the Director of Philanthropic Operations to establish event fundraising goals and strategies to accomplish the financial and attendance-based goals of the events program

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Availability to work flexible hours, including evenings, as required
• Ability and willingness to travel within Santa Barbara, Ventura and San Luis Obispo Counties
• Strong volunteer management skills are desired
• Requires a valid CA driver’s license and a reliable means of transportation
• Exceptional interpersonal skills and ability to work effectively with donors, board members, prospects, volunteers and other staff
• Team-centered cooperative work philosophy
• Understanding of fundraising and donor relations, as well as specific experience in developing and expanding strategic events for fundraising purposes in a non-profit environment
• Strong tech abilities as two of the major events require live streaming as well as software tickets sales, tracking, paddle raise management, and much more (Paybee)

Experience & Education

• Experience negotiating contracts is a plus
• Experience managing volunteers
• BA or AA is a plus
• Experience with event planning
• Demonstrated knowledge of and experience in non-profit fundraising activities
• Excellent computer knowledge, event management software (Paybee a plus), Microsoft Office programs including Excel, and Word. and Adobe Suite experience is a plus
• Experience with fund-raising software, particularly Raiser’s Edge preferred

Planned Parenthood California Central Coast’s (PPCCC’s) compensation philosophy supports the organization’s mission, vision, and values. Each position has a salary based on market value and the organization’s pay levels. The starting salary for this position is $27.78/hour with an opportunity for an increase after six months of employment. As part of our commitment to pay equity, PPCCC does not negotiate salaries.