Special Activities Coordinator Jobs

Under general direction, is responsible for planning major and general activities that involve identifying and attracting the interest and commitment of local and out-of-town groups to use City facilities. May exercise functional supervision over assigned staff.
Work Location
100 W. Houston St. and 3100 Roosevelt Ave.
Work Schedule
8:30 a.m. - 5:30 p.m.; Monday - Friday. Will require some occasional evenings & weekends based on departmental needs.

• Represents the City in supervision of special activities.
• Identifies and maintains files on organizations with potential for utilization of City facilities.
• May prepare and give presentations to individuals and groups, which illustrate the desirability of City facilities for holding large special events.
• Establishes and maintains contact with representatives of local civic groups and organizations to create and maintain their interest in special activities.
• Develops cultural programs for utilization of City facilities for varied revenue producing activities in space available.
• Works with Facilities Operations Coordinator and/or Marketing Manager to develop media contact, draft and distribute news releases, and prepare reports after each event.
• Establishes and maintains the administrative procedures and files to accomplish and maintain records of scheduled and projected activities.
• Performs related duties and fulfills responsibilities as required.

• Bachelor's Degree from an accredited college or university.

• Experience in community engagement.
• Experience in event marketing.
• Two (2) Years of experience in special events coordination.
• Experience in presenting to a group.

• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

• Knowledge of techniques and methods used in developing employee training programs if assigned to the Aviation Department.
• Knowledge of basic management skills in organizing various events.
• Skill in utilizing a personal computer and associated software programs.
• Ability to project needs of events in order to secure all the appropriate staff.
• Working conditions are primarily inside an office environment.
• Ability to perform all the physical requirements of the position, with or without accommodations.
• Knowledge of all types of media utilization for publicizing events.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, and the general public.
• Knowledge of basic principles, practices, and techniques of public relations.
• Ability to plan, coordinate and implement various types of events and activities.
• Knowledge of supervision principles, practices, and techniques if assigned to the Aviation Department.
• Ability to communicate clearly and effectively.

Benefits Information
The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.
For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:
http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information
The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.