Senior Contract Manager Jobs

Hill International is seeking a Senior Contract Manager in San Jose, California

Responsibilities

• Manages the preparation and negotiation of A&E professional services that are FTA-compliant. Understands the cost elements administration and management of same of A&E professional service contracts
• Evaluates bid protests and prepares timely draft of Final Decision on Protest to the Chief Procurement Officer
• Evaluates proposals and determines responsiveness and responsibility
• Evaluates market conditions with respect to the viability of upcoming construction contracts
• Reviews the solicitations (including attached plans, specifications, reports, and other documents) for consistency with the selected contract approach, redlines and revises documents as necessary and ensures that the solicitation documents are consistent with the Project Team’s approach of a project
• Conducts pre-bid/proposal conferences and bid/proposal openings
• Has thorough understanding of FTA requirements for procurement and contracts; ensures FTA-compliant contract documentation
• Coordinates with management and legal staff on legal issues associated with construction contracting and alternative project delivery
• Performs related duties as required.
• Plans, manages, and implements the procurement of construction and professional services from cradle to grave and develops a Procurement Plan for BART Phase II project
• Ensures compliance with VTA policies and procedures, including equal opportunity and discrimination and harassment prevention
• Manages the development and implementation of department goals, objectives, policies, and priorities for work unit
• Negotiates and prepares contracts that are highly complex and sensitive in nature
• Evaluates project risks and risk mitigation strategies
• Oversees and coordinates the development of contract language and ensures that VTA contracts are compliant with applicable laws and regulations
• Provides guidance on proposal evaluation committees
• Supervises, trains and guides staff with procurement and contract issues, including training staff on the risk profiles of different types of delivery methods, which informs on the manner in which the contract is to be managed and administered
• Provides expert guidance in, and actual drafting and implementation of, as necessary, construction procurement and contract administration of contracts, including DB and CM/GC, and A&E Professional Services contracts
• Oversees the preparation of Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and Invitations for Bids (IFBs) and meets critical timelines for these procurements and ensures that Invitation for Bids and Request for Proposals are conducted consistent with appropriate contracting regulations
• Processes claims and stop notices and works to resolve disputes and claims
• Supervises, trains and guides staff on bid protests
• Monitors, provides recommendations for revisions, and enforces VTA procurement policies and procedures
• Ensures that VTA complies with the requirements of funding agencies for usage of grant funds
• Manages the preparation and negotiation of construction change orders, ensures FTA-compliant change order documentation
• Ensures that each procurement and contract action item includes a cost or price analysis. Understands and guides staff on “how to” of cost or price analysis

Qualifications

• Interpret and effectively use management information reports
• Theories, principles, and practices of claim avoidance and claim resolution
• Define problems, evaluate, recommend and implement alternative solutions to complex issues and problems
• Manage and direct the operations, services, and activities of the unit
• The candidate must have (significant) experience in developing procurement and contracts for transit construction projects
• Establish and maintain effective relationships with those contracted in the course of work
• Theories, principles, and practices of contract administration for public agencies including alternative delivery methods (e.g. DB, CM/GC)
• Applicable local, state, and federal laws, rules, and regulations governing public procurement and contract administration processes for design build, construction, and professional services contracts
• Plan and prepare a procurement plan based on project cost and schedule
• Understand, interpret, and apply laws, rules, regulations, policies and procedures
• Principles and techniques of cost and price analysis, and good understanding of project cost and schedule terms and conditions in contracts (and how to manage a contract accordingly)
• Bid and contract analysis and preparation techniques
• Applicable local, state, and federal laws, rules, and regulations governing public procurement and contract administration processes for construction contracts.
• Cost elements of professional services contracts
• Development of the required knowledge, skills, and abilities is typically obtained through a combination of training and experience equivalent to graduation from an accredited college or university with a four-year degree, and substantial, increasingly responsible contract administration experience in a public transit agency involving highly complex, high dollar value contracts, with several years of supervisory experience
• Full Covid-19 vaccination is recommended. Mandatory vaccinations and proof of vaccination are subject to client requirements, federal, state or local law
• Develop, implement, and interpret goals, objectives, policies, procedures, work standards, and internal controls
• Ability to:
• Sufficient training, education, and public or private sector experience to demonstrate possession of the required knowledge, skills, and abilities in each of the areas listed under “Essential Job Functions.”
• Prepare contracts, reports, and correspondence
• Federal and state requirements for conducting qualifications-based procurements, as detailed under the federal Brooks Act and in California Public Contract Code
• Develop negotiations strategies and negotiate complex contracts and/or change orders
• A candidate who has significant number of years of experience in developing construction procurements, bid protests and construction claims, as legal counsel or otherwise, may be a strong candidate for this position
• FTA Triennial/FTA Procurement Systems Review – oversee that all Procurement and Contract files include FTA Triennial and Procurement Systems Review requirements
• General understanding of theories, principles, and practices of design management, construction management, quality assurance/quality control, and construction inspection
• Knowledge of:
• Principles and practices of training, oversight and management of personnel
• Communicate effectively both orally and in writing

The salary range for this position is $165,000 - $205,000. The offered salary will be based on the applicants qualifications, education, experience and work location.

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

About Us

Hill International, with more than 3,200 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, dispute resolution, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest construction management firms in the United States. For more information on Hill, please visit our website at www.hillintl.com .

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a proud member of the Global Infrastructure Solutions, Inc. family of companies. Learn more about GISI at www.gisi.com .

Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/Disabled

Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

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