Seminar/Conference Coordinator Jobs

Are you a bright and enthusiastic individual who is passionate about coordinating events and seminars for our top-ranked faculty members about cutting-edge scientific research? Do you thrive in a fast-paced environment and enjoy taking on diverse tasks? If so, we have an exciting opportunity for you to join our team at La Jolla Institute (LJI) and directly contribute to our mission of Life Without Disease.
WHAT YOU’LL DO:
As a Seminar and Conference Coordinator, you will be responsible for coordinating all in-house and external seminars. You will also play a key role as the event planner and coordinator for the La Jolla Immunology Conference (LJIC) a high-profile San Diego based conference. Your entrepreneurial spirit and "no task too big or too small" attitude will be crucial as you handle a variety of daily tasks and special projects to ensure the success of our seminars and conferences.

• You'll handle all the logistical details like scheduling guests, arranging travel and accommodations, and coordinating speaker series.
• You'll develop and implement event plans, from timelines to budgets to logistics, and coordinate every detail
• After each event, you'll conduct post-event evaluations, gathering feedback and analyzing data to assess success and identify areas for improvement.
• Your excellent customer service skills will shine as you keep faculty informed, address concerns promptly, and ensure a seamless experience for all attendees.
• You'll also be assisting with event marketing efforts through various channels like social media, email, and print media.
• On event day, you'll oversee setup, execution, and breakdown of the event.
• Collaborate with top-ranked faculty members to ensure successful seminars and conferences
• Your budget management expertise will come into play as you track expenses, complete check requests, expense reports, AmEx reconciliation and other administrative tasks.

WHAT YOU’LL NEED:

• Your positive attitude and ability to work flexible hours, including evenings and weekends as required by event schedules, will make you a valuable asset to our team.
• Proficiency in Google Suite, Microsoft Office suite, Zoom, and ability to quickly adapt to new software will be key in this role.
• You'll also have the opportunity to travel locally to event locations, showcasing your commitment to ensuring successful event execution.
• Your excellent communication and interpersonal skills will shine as you interact professionally with clients, vendors, and team members, both independently and as part of a dynamic team.
• Your expertise in event planning and coordination, along with your organizational and time-management skills, will be put to good use as you manage events of varying sizes and complexities.

YOUR REWARD:
The La Jolla Institute for Immunology is one of the top immunology research institutions in the world. The work done at the Institute is impactful and important to all human health and well-being.

• We offer a 403b retirement plan with a generous 10% employer contribution, which employees are eligible for after one year of service.
• We make available a comprehensive benefits package for our employees and their families, including medical, dental, and vision insurance at reasonable monthly premiums.
• We provide life and disability insurance, an Employee Assistance Program for mental and family health counseling, and a Tuition Assistance Program.
• We support remote/hybrid work options, and foster a positive work culture with weekly in-house yoga, fruit/snacks, monthly happy hours, softball teams, and summer and holiday events, among other perks.
• We provide a pre-tax flexible compensation plan for medical and dependent care expenses (FSA).
• In terms of paid time off, we offer 10 vacation days, 12 sick days, and 11 holidays.

ABOUT LJI
La Jolla Institute for Immunology (LJI) was established in 1988 through a visionary partnership between academia and industry. LJI's work environment is rooted in scientific excellence and a culture of warmth and respect among colleagues, fostering a highly innovative and collaborative research environment.
As a leading global institution in molecular biology and genetics research, LJI has over 450 employees, with a majority holding advanced degrees. LJI values diversity and individuality, fostering a culture that encourages unique perspectives and novel approaches to scientific development. We welcome applications from members of underrepresented communities, including BIPOC, LGBTQIA+, and others.
LJI provides Equal Employment Opportunity (EEO) to all employees and applicants for employment, and prohibits discrimination and harassment of any type, regardless of race, color, religion, age, sex, national origin, marital status, disability status, genetics, medical conditions, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisions, or pregnancy, or any other condition protected by state and local laws. This applies to all terms and conditions of employment, including recruitment, hiring, placing, training, promotion, compensation, benefits, transfers, educational assistance, terminations, layoffs, recalls, transfers, leaves of absences, and social and recreational programs.
With over 30 different countries represented, diversity is respected and celebrated at LJI. We are committed to ensuring a safe and compassionate environment that is equal, just, and fair. Science and discovery benefit from a diversity of talents, a diversity of approaches, and a diversity of perspectives. The La Jolla Institute’s Diversity, Equity, and Inclusion Initiative is designed to help us identify areas at the Institute that need improvement so we can together create an environment that is inclusive, provides equal opportunities, and opens doors that propel our research for human health.
La Jolla Institute is committed to compensation that is externally competitive and internally equitable. We validate this commitment by conducting regular market analyses to remain competitive with organizations of similar size in the nonprofit, independent research sector. Compensation decisions consider a variety of factors including experience, education, unique skill sets, organizational need, and internal equity.